Associate, President’s Office

Americas Society/Council of the Americas (AS/COA) seeks a highly organized, proactive, and intellectually curious President's Office Associate to support the President & CEO and Chief of Staff. This is an exceptional opportunity for an early-career professional interested in Latin America, public policy, international affairs, and nonprofit leadership to gain broad exposure to executive management, board governance, strategic operations, and institutional initiatives. The role combines executive support, project management, board administration, executive communications, and cross-functional coordination. The ideal candidate thrives in a fast-paced environment, exercises sound judgment and discretion, and enjoys balancing administrative excellence with strategic responsibilities. Key Responsibilities Executive Support to the President & CEO (40 percent) Manage the President & CEO's calendar, including internal and external meetings, programs, speaking engagements, and travel. Coordinate domestic and international travel, itineraries, and logistics. Prepare meeting agendas and briefing materials. Process monthly expense reports and maintain organized executive records. Manage executive correspondence and prioritize time-sensitive requests requiring the President's attention. Maintain and update executive contacts in Outlook and Salesforce/Fonteva. Board Governance & Executive Relations (20 percent) Coordinate quarterly Board of Directors and Council of the Americas Advisory Board (CIAC) meetings from planning through follow-up. Manage logistics for board and committee meetings, including invitations, RSVPs, virtual meeting platforms. Maintain board member records, AS Board and CIAC contributions and its tracking, and governance documentation. Chief of Staff & Strategic Operations (40 percent) Provide project management and administrative support to the Chief of Staff on cross-functional organizational priorities. Track institutional initiatives, action items, and executive follow-up across departments. Coordinate internal meetings, town halls, senior staff retreats, and President's Office initiatives. Support planning and execution of institutional events, fundraising activities, and special projects led by the President's Office. Coordinate with program teams to prepare remarks and briefing materials for conferences, public programs, and meetings. Qualifications Bachelor's degree required. 1–3 years of professional experience, including internships or fellowships. Demonstrated interest in Latin America, public policy, international affairs, or nonprofit organizations. Outstanding written and verbal communication skills. Exceptional organizational skills and meticulous attention to detail. Ability to manage multiple priorities and adapt quickly in a fast-paced environment. Professionalism, discretion, and ability to handle confidential information. Strong interpersonal skills and confidence interacting with senior leaders and external stakeholders. Proficiency in Microsoft Office Suite; familiarity with Salesforce/Fonteva or other CRM systems is a plus. Experience with Zoom, Microsoft Teams. Spanish proficiency required; Portuguese is a plus. Ideal Candidate This role is designed for someone at the beginning of their career who is eager to learn how an international nonprofit organization is led. The successful candidate is intellectually curious, highly dependable, and enjoys both operational excellence and strategic problem-solving. This is a full-time position based in New York City, NY. Employees are currently working a hybrid schedule each week. The salary range for this position is $62k to $65k. In addition, AS/COA offers outstanding benefits including an excellent health and dental plan, vacation, and generous 401(k) retirement plan. Qualified candidates must be eligible to work in the United States to be considered. Americas Society/Council of the Americas is an equal opportunity employer. All qualified applicants will receive consideration for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status. To apply: Please submit via email a résumé and a cover letter describing why you are interested in and suited for the position, with the subject line “Associate, President’s Office” to Pia Fuentealba at View email address on click.appcast.io . No phone calls please. Americas Society/Council of the Americas Americas Society/Council of the Americas #J-18808-Ljbffr Americas Society/Council of the Americas