Office Coordinator POST NUMBER: 161745

About the Company

Our client is a well-established company in the

nutraceuticals industry

, specializing in high-quality ingredients and products used in health and wellness. They operate in a collaborative, fast-paced environment and are looking to add a reliable, detail-oriented Office Coordinator to support their day-to-day operations. Position Overview

The Office Coordinator will serve as the

central point of contact for office operations

, supporting administration, logistics, and light sales coordination. This is a highly visible, hands-on role where you’ll help keep the office running smoothly and efficiently. This position is ideal for someone who thrives in a

stable, long-term role

, enjoys wearing multiple hats, and can work independently with minimal supervision. Key Responsibilities

Office Administration

Manage general office operations and serve as the main point of contact for administrative needs

Process expense reports and assist with reimbursements

Coordinate vendor payments (e.g., utilities, telecom, insurance, etc.)

Maintain organized records and documentation

Support employee-related administrative tasks (benefits coordination, onboarding support, etc.)

Logistics & Operations

Assist with inventory tracking and reporting

Coordinate shipments, returns, and sample distribution

Support warehouse coordination and basic stock reconciliation

Ensure smooth flow of goods and documentation across internal and external partners

Sales Support

Provide administrative support to the sales team as needed

Assist with order processing and documentation

Help coordinate materials and logistics tied to customer needs

Act as a liaison between internal teams and external partners

General Office Coordination

Order office supplies and maintain a clean, organized workspace

Coordinate meetings, schedules, and occasional office events

Serve as the go-to person for day-to-day office needs

Support leadership with ad hoc tasks and projects

Qualifications

2–5 years of experience in an administrative, office coordinator, or operations role

Experience in a small to mid-sized company environment is a plus

Strong organizational skills with excellent attention to detail

Ability to multitask and manage shifting priorities

Self-starter who can work independently and take ownership

Proficiency in Microsoft Office (Excel, Word, Outlook)

Strong communication and interpersonal skills

What They’re Looking For

Someone dependable, consistent, and detail-driven

Comfortable working in a

fully onsite role A “go-to” team player who enjoys supporting multiple functions

Someone who values stability and long-term growth within a company

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.