Legal Assistant

Job Description The position reports directly to a supervising Attorney IV. This position provides legal assistant support to several transactional or contract attorneys who provide legal counsel to various clients regarding contracts, general government operations and other transactional matters. Work assignments include drafting contracts (procurement contracts, construction contracts, real estate, grants contracts, permits, licenses, etc.) from form documents and performing legal research. This position will also interface frequently with clients through verbal and written communications, including drafting transmittal letters and other client correspondence. Knowledge in survey (legal description) review, title review and real estate closings is preferred but not required. Work is performed under the direction of a supervising Assistant General Counsel IV and is reviewed through conferences, inspection of documents and evaluation of results obtained. Examples of Work Provides administrative support to attorney(s). Communicates with clients and vendors. Helps prepare documents such as grant agreements, amendments, and initial drafts of routine legislation. Drafts, reviews and revises legal and professional documents. Reviews and analyzes documents and data to prepare matters for legal representation. Maintains, organizes and creates resources and databases. Coordinates and schedules conferences with clients and other parties. Analyzes plans, data, and prepare related documents. Obtain data from clients and third parties. Drafts correspondence and other forms. Creates documents from templates as necessary. Tracks and prepares electronic and hard copy reports and summaries, contracts or legislation. Establishes, organizes and maintains attorney notebooks, document indexes and lists. Organizes and compiles documents relating to contracts, closing documents, and legislation. Coordinates all procedures necessary to conclude the acquisition or disposition of real property. Closes transactions by preparing and delivering necessary documents, contracts and assists in closing. Handles electronic filing, files, and coordinates contract tracking. Manages client expectations. Calendar scheduling and follow up for deadlines. Performs other duties as may be assigned from time to time. Knowledge, Skills and Abilities Knowledge of legal principles and practices at a level normally acquired through legal assistant experience. Proficient in Word, Outlook, and Excel data program management; knowledge of TABS3 software is a plus. Exceptional ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to concentrate and pay close attention to detail for up to 75 percent of the work time when evaluating legal matters. Ability to proofread materials for contextual, grammatical, typographical, or spelling errors. Interpersonal skills critical in order to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. Work occasionally requires a high level of mental effort and strain while organizing and maintaining multiple cases. Work may occasionally require more than 40 hours per week to perform the essential duties of the position. Ability to operate standard office equipment such as computers, photocopiers and fax machines. Ability to type a minimum of 40 wpm. Ability to travel to private and public buildings locally to assist attorneys in attending to clients' needs on legal matters is essential. Ability to perform mathematical functions. Ability to lift 20 pounds. Ability to schedule and manage attorney's appointments on calendar. Open Requirements Three (3) years of experience as a legal assistant or three (3) years of administrative experience, or a master's degree - required. Experience in transactional law and/or government operations - preferred. Veterans Preference / EEO Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled. If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to: Florida Department of Veterans Affairs Attention: Veterans’ Preference Coordinator 11351 Ulmerton Road, Suite 311-K Largo, FL 33778-1630 Email: View email address on click.appcast.io #J-18808-Ljbffr