Office Manager

Job Description

Job Description

Office Manager – Construction Company

We are seeking a dependable, organized, and detail-oriented Office Manager to help oversee the day-to-day operations of our construction business. This position requires someone who can keep the office running smoothly, communicate professionally with customers and vendors, and stay on top of multiple projects and priorities at once.

Construction industry knowledge or previous construction experience is required.

The ideal candidate is proactive, comfortable working independently, and willing to handle a variety of responsibilities. We are looking for someone who sees what needs to be done and takes care of it—not someone who needs to be constantly directed.

Responsibilities

• Manage daily office operations and help keep projects and administrative tasks organized
• Answer incoming phone calls, respond to customer inquiries, and direct calls as needed
• Communicate with customers, contractors, subcontractors, suppliers, and vendors
• Assist with scheduling jobs, appointments, meetings, and project-related activities
• Maintain organized files, records, paperwork, and digital documents
• Track outstanding tasks and follow up with customers, vendors, and team members
• Assist management with day-to-day business operations
• Coordinate material, equipment, and office supply needs
• Make occasional supply, material, or business-related runs
• Assist with basic marketing, advertising, social media, and company promotions
• Help maintain a professional and organized office environment
• Identify issues before they become problems and communicate them to management
• Perform additional administrative and operational duties as needed

Qualifications

• Previous construction industry experience or strong construction knowledge required
• Previous office management, administrative, or operations experience preferred
• Excellent organizational and time-management skills
• Strong attention to detail and ability to follow through on tasks
• Professional and confident phone and customer-service skills
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Comfortable communicating with field crews, customers, subcontractors, and vendors
• Basic computer and office software skills
• Basic understanding of marketing and social media
• Valid driver's license and reliable transportation for occasional supply or business runs
• Dependable, punctual, and able to work with limited supervision

What We're Looking For

This role is best suited for someone who is organized, resourceful, and operations-minded . Construction can move quickly, and priorities can change throughout the day. The right person will be able to adjust, stay organized, and make sure important details don't fall through the cracks.

We value someone who takes ownership of their responsibilities, communicates clearly, and is willing to jump in wherever needed to help keep the company running efficiently.