Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join a fully on-site team working in our Jacksonville, Florida offices. This Long-term Contract position supports daily office operations, customer interactions, and sales coordination in a fast-paced industrial distribution setting. The ideal candidate brings strong administrative experience, a customer-first mindset, and the ability to stay organized while managing multiple priorities.

Responsibilities:

• Working on-site Monday -Friday in our Jacksonville, Florida offices

• Process customer orders and prepare pricing quotes with a high degree of accuracy.

• Respond to inbound calls and provide timely assistance to customers with routine questions and service needs.

• Handle a range of office support tasks, including filing, document preparation, and record maintenance.

• Assist the outside sales team by coordinating customer-related follow-up and administrative sales support activities.

• Monitor office supply levels, replenish stock, and place orders to keep essential materials available.

• Enter and update business information in internal systems while maintaining accurate data records.

• Support front-office operations by greeting visitors and helping direct communications appropriately.

• Working on-site Monday -Friday in our Jacksonville, Florida offices

• At least 3 years of experience in administrative support, office coordination, or a related role.

• Prior inside sales experience is required.

• Strong background in data entry, documentation, and general office administration.

• Comfortable handling inbound phone calls and delivering attentive customer service.

• Ability to manage supply inventory and track office materials efficiently.

• Organized and detail-focused, with the ability to work effectively in a fast-paced environment.

• Experience in the industrial hydraulic industry is preferred, but not required.