Administrative Assistant-Ozone Park, NY

Job Description

Job Description

Certerra/RMA Group is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve. We are a national firm with a global reach serving national and international clients from 30+ offices located in 10 states and are ranked on ENR’s Top 500 list alongside the nation’s top firms. With a 60-year history, Ce rterra has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients.

Job Summary: 

Certerra - RMA Group is seeking an Administrative Assistant to support the Ozone Park, NY office. This is a full-time,  position.  The ideal candidate will be highly organized, has AP/AR experience , is detail oriented, able to operate in a fast-paced office, and aligns with Certerra's core values and mission. 

Duties/Responsibilities:  

• The ideal candidate is extremely organized, has excellent communication/customer service skills and can understand the urgency of quick turnaround on work, while possessing extraordinary attention to detail. 
• Previous administrative office work experience with Salesforce, Deltek and engineering and/or construction industry is a plus.
• Primary duties will focus on supporting the management team and w orking directly with the business manager , completing administrative duties to include answering phones , assisting with payroll , billing , etc.
• Assisting the management team with creating opportunities in Salesforce
• Previous administrative experience IE: answering phone, filing, assist in capturing and retaining records
• Proficient with Microsoft 365, Excel and overall computer experience
• Previous experience with accounts payable and receivable

Education/Qualifications/Position Skills: 

• Highschool diploma or equivalent 
• Highly organized; 
• Detail oriented; 
• Ability to follow instructions and see a task through to completion; 
• Unafraid to ask questions in order to understand the process; 
• Team oriented.
• Experience with Microsoft Suite, Adobe, Salesforce, Deltek; Preferred

We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. There will be no discrimination based on race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired based on their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.