ADMINISTRATIVE ASSISTANT III

Administrative Assistant III - 37001682

This position's role within the Florida Department of Environmental Protection's Division of State Lands (DSL) is Florida's lead agency for environmental management and stewardship, serving as staff to the Board of Trustees. DSL's role goes far beyond just acquiring lands for protection. It provides oversight for the management of activities on more than 12 million acres of public lands, including lakes, rivers, and islands. These public lands help ensure all Florida residents and visitors have the opportunity to truly appreciate Florida's unique landscapes.

This position will perform the following duties and responsibilities for the Office of the Director:

• The incumbent acts to assist or aid the Director and Deputy Director. Processes DSL correspondence; investigates subject matter; and prepares responses or routes for response and approval, as appropriate.
• Logs and tracks all received correspondence by the DSL, reviews DSL records and reports received and recommends courses of action.
• Performs special assignments, research, and report preparation, such as the preparation of reports to the Deputy Secretary's Office.
• Represents the director in matters as authorized in contacts with public officials, other governmental entities and the public.
• Ensures that all deadlines for correspondence and assignments are met by organizing and tracking; ensures that the resulting work product is accurate and consistent with Director's objectives.
• Maintains senior staff's calendars and daily schedules; to include planning for meetings, conferences, and travel arrangements.
• Coordinates the preparation of the DSL Management Team Meeting agenda; serves as recording secretary, and distributes minutes/notes for DSL Management Team Meetings.
• Reviews all correspondence for the Director's Office and reviews and edits the responses on behalf of Director's Office prepared by DSL staff.
• Tracks and prepares or coordinates preparation of responses to requests for information.
• Directs, coordinates, and prepares correspondence. Coordinates and tracks document flow for the Director's Office, elevating urgent items to senior staff when appropriate.
• Drafts and prepares reports, including technical and administrative reports, for senior staff. Research information at the request of senior staff in preparation for meetings or response to correspondence.
• Reviews incoming telephone calls for senior staff and makes determination of where calls should be routed for the most effective and efficient response.
• Assigns, coordinates, and prepares responses to public records requests for DSL. Serves as Training Liaison for DSL. Assists with administrative Human Resource functions as needed. Perform other duties as requested by the Deputy Director or Director.

Required Knowledge, Skills and Abilities:

• Knowledge of: Basic management principles and practices; the methods of data collection and analysis; administrative principles and practices; office procedures and practices; the rules of grammar and punctuation.
• Skilled in: Operating a computer; the use of Microsoft Office Suite software (Excel, Word, PowerPoint) with proficiency in Outlook calendar scheduling.
• Ability to: Determine work priorities, assign work, and ensure proper completion of work assignments; communicate effectively both verbally and in writing; establish and maintain effective working relationships with others; understand and apply applicable rules, regulations, policies, and procedures; organize data into logical format for presentation in reports, documents and other materials; collect, evaluate, and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices; conduct fact-finding research; exercise sound independent judgment; work independently; solve problems and make decisions; plan, organize, and coordinate work assignments; and demonstrate teamwork.

Other Requirements: Possess a valid driver's license. This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay: $40,320.81 to $43,500; commensurate with education and experience.

Our Organization and Mission: The Florida Department of Environmental Protection is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work: Tallahassee - Tallahassee, Florida's Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida's Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); Tuition waivers; Total Compensation Estimator Tool And more! For a complete list of benefits, visit

Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: View email address on click.appcast.io View email address on click.appcast.io An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at View phone number on click.appcast.io. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location: TALLAHASSEE, FL, US, 32399