Office Manager

Office Operations & Human Resources Manager

This is a fully on-site position, requiring attendance in the office five days per week. This requirement is non-negotiable.

$80,000 $100,000

Why This Opportunity Stands Out:

• A balanced blend of operational and human resources responsibilities, serving as a key resource for employees while ensuring the office runs efficiently and effectively.
• Competitive benefits package that includes 100% company-paid employee medical coverage and participation in a Safe Harbor 401(k) retirement plan with an automatic employer contribution.

Key Responsibilities for the Office Manager:

Office Operations & Facilities Management

• Oversee daily office operations to maintain a professional, organized, and productive workplace environment.
• Coordinate vendors, office services, supplies, and facility-related resources.
• Serve as the primary point of contact for facility-related matters, including maintenance, repairs, and workplace improvements.
• Identify operational issues, develop action plans, and coordinate stakeholders to ensure timely resolution.
• Lead office and facility improvement projects, including building maintenance initiatives and workplace enhancements.
• Supervise administrative support staff and ensure effective office coverage and support.

Administrative & Leadership Support

• Track professional licenses, certifications, memberships, and renewal requirements.
• Assist with regulatory filings, compliance documentation, and other administrative initiatives supporting company leadership.
• Provide operational support to firm principals and executives as needed.
• Partner with the CFO on corporate administration activities, including:
• Corporate credit card reconciliation
• Expense tracking
• Receipt collection and recordkeeping
• Other accounting-related administrative functions

Human Resources Administration

• Support the administration of payroll processing, including timesheet review and audits, utilizing Paylocity.
• Coordinate employee benefits programs, including enrollment, changes, employee deductions, and 401(k) administration.
• Manage onboarding and offboarding processes to ensure a seamless employee experience.
• Maintain employee records and HR systems with a high degree of accuracy and confidentiality.
• Support employee communications and company-wide HR initiatives.
• Coordinate annual performance review processes and assist with performance management programs.
• Assist with recruitment coordination and other talent acquisition activities.
• Maintain and update HR documentation, policies, and employee handbook materials.
• Support a multi-state workforce and ensure compliance with applicable employment requirements.

Qualifications for the Office Manager:

• Bachelor's Degree
• 5-10+ years of office management experience
• Strong tenure