Workplace Coordinator

Who we are

Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent deliveries while streamlining freight movement by reducing congestion. The company focuses on short-haul, B2B logistics for Fortune 500 retailers and in 2021 launched the world's first fully driverless commercial transportation service with Walmart. Gatik's Class 3-7 autonomous trucks are commercially deployed across major markets, including Texas, Arkansas, and Ontario, Canada, driving innovation in freight transportation.


The company's proprietary Level 4 autonomous technology, Gatik Carrier™, is custom-built to transport freight safely and efficiently between pick-up and drop-off locations on the middle mile. With robust capabilities in both highway and urban environments, Gatik Carrier™ serves as an all-encompassing solution that integrates advanced software and hardware powering the fleet, facilitating effortless integration into customers' logistics operations.
About the role

We are seeking a proactive and service-oriented Workplace Coordinator to support the daily operations of our office while serving as the first point of contact for employees, visitors, and vendors. This role combines front desk responsibilities with workplace coordination to help create a welcoming, organized, and efficient office environment. The ideal candidate is highly organized, detail-oriented, and enjoys providing exceptional customer service while ensuring the workplace runs smoothly.

This role will be onsite 5 days a week at our Santa Clara, CA headquarters.

What you'll do

• Welcome visitors, candidates, employees, and vendors in a professional and friendly manner.
• Manage the visitor check-in process and direct guests to the appropriate meeting rooms or offices.
• Notify employees when visitors, deliveries, or service providers arrive.
• Answer and direct general inquiries in a courteous and timely manner.
• Receive, log, and distribute incoming mail, packages, courier deliveries, and shipments.
• Monitor the reception area, lobby, front entrance, meeting rooms, and common spaces to ensure they remain clean, organized, and presentable.
• Perform routine workplace walkthroughs to identify maintenance, cleanliness, or safety concerns.
• Report facility issues such as spills, damaged fixtures, restroom concerns, lighting issues, or other maintenance requests and follow up as needed.
• Coordinate with facilities, building management, vendors, and internal teams to help resolve workplace issues.
• Assist with meeting room readiness, office events, and employee or visitor hospitality.
• Provide light operational and administrative support during office events, meetings, onboarding activities, and periods of high office traffic.
• Help maintain office supplies and ensure shared spaces are stocked and organized.
• Support Workplace Operations with additional projects and day-to-day office coordination as needed.

What we're looking for

• Associate's or Bachelor's degree preferred
• 2+ years of experience in a front desk, receptionist, hospitality, customer service, or office support role.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Highly organized with strong attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient with Microsoft Office (Outlook, Word, Excel) and basic office technology.
• Professional appearance and positive attitude.
• Ability to work independently while collaborating effectively with cross-functional teams.

Salary Range - $25/hr - $40/hr
More about Gatik

Founded in 2017 by experts in autonomous vehicle technology, Gatik has rapidly expanded its presence to Mountain View, Dallas-Fort Worth, Arkansas, and Toronto. As the first and only company to achieve fully driverless middle-mile commercial deliveries, Gatik holds a unique and defensible position in the AV industry, with a clear trajectory toward sustainable growth and profitability.

We have delivered complete, proprietary AV technology - an integration of software and hardware - to enable earlier successes for our clients in constrained Level 4 autonomy. By choosing the middle mile - with defined point-to-point delivery, we have simplified some of the more complex AV challenges, enabling us to achieve full autonomy ahead of competitors. Given extensive knowledge of Gatik's well-defined, fixed route ODDs and hybrid architecture, we are able to hyper-optimize our models with exponentially less data, establish gate-keeping mechanisms to maintain explainability, and ensure continued safety of the system for unmanned operations.

Visit us at Gatik for more company information and Careers at Gatik for more open roles.
Notable News

• Bloomberg: Autonomous Trucking Firm Gatik Inks Contracts Worth $600 Million
• Forbes: Hundreds' Of Gatik Robot Delivery Trucks Headed For U.S. Roads
• Forbes:Gatik And Loblaw Announce Largest Commercial Deployment Of AV Trucks
• Forbes: Forget robotaxis. Upstart Gatik sees middle-mile deliveries as the path to profitable AVs
• Tech Brew: Gatik AI exec unpacks the regulations that could shape the AV industry
• Business Wire: Gatik Paves the Way for Safe Driverless Operations ('Freight-Only') at Scale with Industry-First Third-Party Safety Assessment Framework
• Auto Futures: Autonomous Trucking Group Gatik Secures Investment From NIPPON EXPRESS HOLDINGS
• Automotive News: Gatik foresees hundreds of self-driving trucks on road soon, and that's just the beginning
• Forbes: Isuzu And Gatik Go All In To Scale Up Driverless Freight Services
• Bloomberg: Autonomous Vehicle Startup Takes Off by Picking Off Easier Routes
• Reuters: Driverless vehicles on limited routes bump along despite US robotaxi scrutiny

Taking care of our team

At Gatik, we connect people of extraordinary talent and experience to an opportunity to create a more resilient supply chain and contribute to our environment's sustainability. We are diverse in our backgrounds and perspectives yet united by a bold vision and shared commitment to our values. Our culture emphasizes the importance of collaboration, respect and agility.

We at Gatik strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that together we can do great things. We are committed to an inclusive and diverse team. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.