HR Manager

Client: Residential Construction and Luxury Homebuilding Company
Title: HR Manager

Salary: $140,000-$150,000
Location: Long Island City, Queens


Job Description:


The HR Manager is responsible for overseeing all Human Resources functions for the entire company. This role serves as a strategic and operational partner to leadership across both East Coast and West Coast regions, ensuring consistent application of HR policies, compliance with federal and state regulations, and a strong employee experience. The HR Manager manages full employee lifecycle processes, including overseeing recruitment, onboarding, benefits administration, employee relations, compliance, and performance management. This role is also responsible for managing and supporting the HR Coordinator and collaborating closely with Office Management and IT to support business continuity.


DUTIES & RESPONSIBILITIES:
High-Level Responsibilities

• Serve as the primary HR contact for Corporate HQ and the West Coast office
• Ensure consistent implementation of HR practices and compliance with applicable employment laws in both locations
• Supervise the HR Coordinator and collaborate cross-functionally with Office Management and IT
• Provide HR leadership support to senior management, including coaching, employee development, and strategic initiatives

New Hire Process & Onboarding

• Manage the hiring process through re360, including offer negotiation and onboarding for both offices
• Set up user access for all HR systems; oversee completion of tax forms, background checks, and employment verifications
• Coordinate with IT and Office Management to ensure desk and equipment readiness
• Conduct Day 1 Orientation, including Company Handbook review, benefit overview, and cultural onboarding

Payroll & Benefits Administration

• Oversee weekly time entry approval in HH2 to ensure timely and accurate payroll
• Serve as the benefits liaison for all employees, resolving issues and facilitating interactions with benefit carriers
• Act as the primary contact for Workers' Compensation and Disability claims
• Design and oversee leave plans in compliance with federal, state, and local laws
• Manage open enrollment
• Manage 401k contributions, withdrawals, and loans
• Process employee expense reimbursements and partner with accounting as needed

Compliance, Policy & Procedure

• Develop and maintain HR processes and documentation to ensure compliance and legal protection
• Draft and update Company policies, Employee Handbook, and job descriptions
• Maintain compliant and organized personnel files across both offices
• Standardize policies and workflows that support consistency and accountability company-wide
• Serve as an ethical advisor to leadership, reinforcing a culture of professionalism

Employee Relations & Development

• Proactively address employee concerns, resolve issues, and document incidents appropriately
• Build and maintain positive relationships with employees at all levels through clear, consistent communication
• Support managers in delivering performance reviews and addressing coaching needs
• Coordinate terminations, offboarding procedures and equipment return with IT and Office Management
• Track training, licenses, and certifications (e.g., OSHA, Superintendent)
• Promote equity and fairness through policy enforcement and accountability standards

Management & Strategy

• Supervise HR Coordinator in daily operations and assist in their professional development
• Guide senior management through employee performance, compliance, and cultural matters
• Oversee internal investigations, complaints, and mediations
• Collaborate with the Office Coordinator on fleet management and authorized driver issues
• Lead internal HR communications and contribute to company-wide initiatives

REQUIREMENTS:

• 12-15 years of progressive HR experience, preferably within construction or professional services
• Strong knowledge of both California and multi-state employment laws and HR best practices
• Experience managing teams and supporting multiple locations
• Proficiency with re360, HH2, and the Microsoft Office Suite
• Strong attention to detail, organizational skills, and discretion with sensitive information
• Confident communicator and advisor with a proactive, solution-oriented mindset.

WORK CONDITIONS:

• 40 hours per week, in office
• ??????? Based at Corporate Headquarters in Long Island City
• Must be available to respond to HR-related matters and support urgent employee needs

COMPENSATION AND BENEFITS:

• commensurate on experience
• Benefits as per standard company benefits

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.