Executive Assistant

Location: Ardmore, PA (office relocating to Wayne, PA)
Schedule: Monday-Friday, full-time, on-site
Compensation : Competitive compensation + full medical benefits, 401(k), and paid time off.

A high-performing, boutique professional services firm supporting high-net-worth clientele seeks an experienced Executive Assistant/to provide seamless support to two busy executives - one leading a fast-paced legal practice and the other overseeing a growing real estate company.

This is a newly created position offering the chance to establish structure and systems, take ownership of the administrative foundation, and work side by side with two thoughtful, intelligent, and down-to-earth principals. The ideal candidate thrives in a dynamic, fast-moving environment, exercises sound judgment, and maintains grace under pressure.

Key Responsibilities

Executive Support

• Provide proactive executive-level administrative support to two principals (approx. 70% legal and 30% real estate).
• Manage busy calendars, coordinate internal and external meetings, and anticipate scheduling needs.
• Serve as the professional gatekeeper- balancing accessibility with organization and focus.
• Handle confidential communication, correspondence, and document management.
• Coordinate travel, accommodations, and detailed itineraries.
• Oversee expense reporting, reimbursements, and light bookkeeping functions.
• Support project management and trial or client preparation logistics as needed.
• Liaise with attorneys, paralegals, clients, and external partners to ensure smooth communication flow.

Personal & Household Assistance

• Manage personal scheduling, errands, and appointments.
• Handle personal banking and account reconciliations.
• Coordinate with vendors and service providers for home and investment property needs.
• Assist with occasional personal travel, gifts, and special projects.

Operational & Relationship Management

• Build strong internal relationships to foster a collaborative, positive work environment.
• Maintain an approachable, service-oriented presence while managing competing priorities.
• Help develop new administrative systems and processes as the business grows.
• Support company events, team communications, and occasional HR or training logistics.

Qualifications

• Minimum 5+ years of experience as an Executive Assistant or Personal Assistant, ideally within legal, financial, or real estate industries.
• Bachelor’s degree preferred; equivalent professional experience considered.
• Exceptional organization, time management, and multitasking abilities.
• Excellent communication and interpersonal skills; poised, professional, and kind.
• Highly discreet and trustworthy, with strong attention to detail and follow-through.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Valid driver’s license and reliable transportation for local errands and appointments.

Ideal Candidate

• Poised and composed in fast-paced settings; maintains a calm, professional demeanor.
• Proactive problem solver who anticipates needs and takes initiative.
• Warm, approachable, and relationship-oriented- someone who naturally makes others feel comfortable.
• Thrives in environments that value excellence, integrity, and collaboration.
• Excited to help establish systems and support two highly driven yet humble leaders.