Executive Assistant

Make Things Happen. Keep Things Moving. Hellings Builders is seeking an Executive Assistant who is highly organized, proactive, calm under pressure, and naturally positive. This is a high-trust, behind-the-scenes role for someone who can manage shifting priorities, keep schedules and systems on track, and anticipate what needs to happen next, without waiting to be asked. You’ll support the day-to-day operations of our growing home building and land development businesses, with a focus on installation scheduling, builder coordination, shop tickets, color selections, administrative systems, and operational follow-through. Compensation and Benefits: $65,000 - $85,000 annual salary Health insurance and 401 (k) Paid training and vacation Growth Opportunities Responsibilities: Coordinate administrative workflows, including AP, payroll entry, vendor records, and documentation Manage subcontractor contracts, insurance records, and other critical files Keep project systems accurate and up to date Maintain CRM and construction-management systems, ensuring information is entered accurately and promptly Anticipate needs, communicate changes and solve problems in a timely manner Qualifications: 2+ years of construction, home building, remodeling, or countertop industry experience preferred High-level administrative, executive assistant, or operations coordination experience Exceptional organization, attention to detail, and ability to manage shifting priorities Strong systems experience: Sage Contractor and Builder Trend is a plus Calm, professional, responsive, and solutions-oriented under pressure Self-starter with initiative, excellent judgment, and strong follow-through Compensation: $65,000 - $85,000 base salary

• Coordinate administrative workflows, including AP, payroll entry, vendor records, and documentation • Manage subcontractor contracts, insurance records, and other critical files • Keep project systems accurate and up to date • Maintain CRM and construction-management systems, ensuring information is entered accurately and promptly • Anticipate needs, communicate changes and solve problems in a timely manner

Compensation:
$65,000-$85,000 per year