Executive Assistant

Benefits:

401(k) matching

Competitive salary

Dental insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Executive Assistant

Full-Time and Fast-Paced

We are looking for a highly organized, dependable, and motivated Personal Assistant to the Owner who can help manage both the day-to-day demands of the owner and some operational tasks of multiple businesses.

Our primary business operates 24 hours a day, 7 days a week, and the owner is actively involved in operations, customers, employees, job sites, vendors, travel, meetings, and business development. We need someone who understands that while there will be normal working hours, situations will occasionally come up early in the morning, at night, or on weekends that require attention.

Our office is located in Paoli/Malvern area and this is where the position is based but some travel is required as well as daily errands in the area.

Some responsibilities will include:

Managing the owner's schedule, calendar, meetings, appointments, and reminders

Helping prioritize what needs the owner's attention and what can be handled by someone else

Answering and making phone calls

Monitoring and responding to emails and messages

Coordinating with employees, managers, customers, vendors, and business partners

Helping schedule jobs, meetings, travel, conferences, and appointments

Following up with people to make sure tasks actually get completed

Preparing paperwork, documents, spreadsheets, reports, and other administrative items

Keeping track of deadlines, commitments, outstanding items, and follow-ups

Assisting with invoices, estimates, receipts, purchasing, and other basic business administration

Helping coordinate company events, meetings, training, and travel

Running occasional business and personal errands

Visiting offices, warehouses, vendors, partners, and job sites when necessary

Helping solve problems as they come up instead of simply passing everything to the owner

Learning how the businesses operate so you can increasingly handle responsibilities independently

Helping organize both business and personal obligations when they overlap

Handling confidential business and personal information professionally

Over time, you should be able to recognize problems, know who to contact, follow up with the right people, and get things handled without needing step-by-step instructions.

Our business operates 24/7, and emergencies and schedule changes don't always happen between 9:00 AM and 5:00 PM.

This mean this position requires someone who understands that occasional after-hours communication is part of the job. There may be situations where an important call, text, schedule change, customer issue, employee issue, or emergency needs attention outside normal working hours.

We need someone who is comfortable with that environment and understands the responsibility that comes with working directly with the owner of a 24/7 operation.

What We're Looking For

You should be:

Extremely organized

Reliable and punctual

Comfortable working directly with a business owner

Good at communicating with different personalities

Confident on the phone

Professional with customers and business partners

Able to handle pressure without becoming overwhelmed

Comfortable with constantly changing priorities

Able to keep confidential information confidential

Tech-savvy and comfortable learning new software

Good with email, calendars, spreadsheets, documents, and basic office technology

Willing to travel locally and occasionally out of town

Comfortable visiting active job sites and working around a service/construction environment

Someone who takes initiative instead of constantly waiting to be told what to do

This position has the potential to grow significantly. The goal is for the person in this role to become an important part of the company and take on more responsibility as they learn the operation and as the owner buys more locations throughout the country.

Flexible work from home options available.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Ductz International Corporate.