Administrative Operations Coordinator

Client Operations & Administrative Coordinator

Boston, MA | 5 days onsite

Our client is a well-established professional services organization in Boston seeking a full-time Client Operations & Administrative Coordinatorto join a collaborative team. This is a great opportunity for someone who enjoys variety, is highly organized, and likes being the person who can jump in and help wherever needed.

The ideal candidate is detail-oriented, proactive, and comfortable balancing client-facing responsibilities with behind-the-scenes administrative and operational work. This person will support multiple teams and have the opportunity to take on increasing responsibility over time.

Key Responsibilities:

Client & Operations Support

• Provide day-to-day administrative and operational support to client-facing professionals
• Assist with new client onboarding, account maintenance, documentation, and ongoing administrative needs
• Process transactions, requests, and other time-sensitive items with a high degree of accuracy
• Prepare materials for client meetings, presentations, and internal reviews
• Maintain organized and accurate client records
• Provide professional and responsive support to clients and internal teams

Administrative & Team Support

• Assist with the preparation and distribution of client documents and correspondence
• Maintain electronic and physical files and ensure information is organized and up to date
• Coordinate meetings, manage incoming and outgoing mail, and assist with office operations
• Support recurring administrative processes and deadlines
• Assist with special projects, team initiatives, and other priorities as needed

Qualifications:

• Bachelor's degree preferred
• 2+ years of relevant professional experience in an administrative, client service, operations, financial services, or professional services environment
• Exceptional attention to detail and strong organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Proactive, resourceful, and comfortable working independently
• Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Professional, collaborative, and service-oriented approach
• Willingness to be a true team player and jump in wherever needed

This role is fully onsite in Boston.

Our client offers a competitive compensation and comprehensive benefits package , along with bonus potential, retirement benefits, insurance coverage, transportation benefits, and opportunities for professional growth.