Construction Administrative Assistant

Job Description

Job Description

Job Description

We are looking for a highly organized and dependable Construction Administrative to support the daily operations of a growing construction and real estate business in Coral Gables, FL.

This position is ideal for someone who has experience with vendor coordination, construction administration, bookkeeping, and project follow-up . The right candidate should be comfortable working in an office environment while also helping coordinate the day-to-day needs of active construction projects.

Responsibilities

• Track project expenses and assist with job-cost reporting
• Request budgets, estimates, and proposals from vendors and subcontractors
• Follow up with subcontractors, suppliers, inspectors, and project contacts
• Order materials and coordinate deliveries when needed
• Assist with scheduling and following up on inspections
• Maintain organized records for permits, invoices, contracts, receipts, and project documents
• Help track project progress, deadlines, and pending items
• Communicate professionally with vendors, subcontractors, clients, and team members
• Support general office administration as needed
• Handle bookkeeping tasks
• Enter bills, payments, invoices, and vendor information
• Create and maintain simple financial reports

Qualifications

• Construction office, contractor, or real estate experience preferred
• Strong organizational and follow-up skills
• Ability to manage multiple tasks and deadlines
• Comfortable communicating by phone, email, and text
• Basic understanding of construction projects, budgets, invoices, and vendors
• Good computer skills, including email, spreadsheets, and document management
• Reliable, detail-oriented, and proactive
• Experience with QuickBooks desired, not required
• Bookkeeping experience desired, not required
• Bilingual English/Spanish

Ideal Candidate

The ideal candidate is someone who can help keep the office, vendors, materials, inspections, and project follow-ups organized. This person should be responsible, practical, and able to take initiative without needing constant supervision.

Compensation

This position pays $23 to $31 per hour , depending on experience. Paid vacation is included.

How to Apply

Please submit your resume and a brief description of your experience with QuickBooks, bookkeeping, and construction-related office work.

Join a growing real estate and construction company where your work will directly support active projects, new home construction, and long-term business growth. This is not a routine bookkeeping position; you will be involved in the day-to-day operations of real estate development, construction coordination, vendor management, inspections, budgets, and project reporting. The company is led by an experienced real estate professional with more than 23 years in the industry, a strong understanding of construction, and a practical, hands-on approach to building value. This is a great opportunity for someone who wants stability, responsibility, and the chance to grow with a company that is actively expanding in the Miami market.

Company Description

Join a growing real estate and construction company where your work will directly support active projects, new home construction, and long-term business growth. This is not a routine bookkeeping position; you will be involved in the day-to-day operations of real estate development, construction coordination, vendor management, inspections, budgets, and project reporting. The company is led by an experienced real estate professional with more than 23 years in the industry, a strong understanding of construction, and a practical, hands-on approach to building value. This is a great opportunity for someone who wants stability, responsibility, and the chance to grow with a company that is actively expanding in the Miami market.