Educational Secretary - K - 8 Principal

Skills

It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district, which state:

• We believe that the success of every student is our most important commitment.
• We believe that collaboration and engagement with our community, parents, staff, and students are essential to our success.
• We believe that we must act with integrity, celebrate diversity, and promote equity.
• We believe that each individual must be treated with dignity and respect.
• We believe that the social and emotional well-being of our students is as important as their academic needs.
• We believe that it is our responsibility to provide a safe, positive, and supportive environment for our students and staff
• We believe that our community heritage, traditions, and history should inform our response to future student and district needs.

As we embrace these values and consider their impact, we will achieve our vision of being a high performing school district that inspires community confidence. Each employee plays a part, and that contribution should bring us closer to helping each student achieve their dreams.

Job Title: Educational Secretary – Elementary School

Work Year: 165 days

Department: Elementary Education

Reports To: Elementary School Principal

Salary Range: Educational Secretary Salary Schedule – Pay Grade 510

Benefits: Fringe benefits based on PESPA Negotiated Agreement

Status: FLSA Status: Non-Exempt

Summary Of Functions

The purpose of the Elementary School Secretary is to provide clerical support to the principal and staff; Work closely with complex and confidential files and ensures accuracy in working with school, finance, and student files; Support Elementary School staff by performing clerical and technical functions related to program and grant compliance. Handle confidential information and frequent contact with all levels of District employees, parents, the general public, and other outside stakeholders.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required

• High School Diploma or equivalent
• Minimum of three (3) years of applicable experience or equivalent combination of college education and experience
• Typing certificate at the rate of 40 W.P.M.
• Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
• Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

Preferred

• Previous secretarial/clerical experience in Pueblo City Schools
• Previous experience with budgets, purchase orders, etc.
• Spanish speaking skills

Skills And Knowledge

• Hold a medical certification or obtain within 90 days of appointment (District Health and Wellness Office)
• Knowledge of budgets, purchase orders, work/service orders, and/or printing orders
• Knowledge of Windows-based computer systems, Infinite Campus, electronic mail, requisitioning, purchase orders, service requests, and other computerized processes
• Ability to work under high pressure with a multitude of on-going tasks and last-minute deadlines and changes with minimal errors
• Knowledge of standard office practices and procedures
• Ability to prioritize, plan, organize, and work effectively, using independent judgment to complete assignments and meet timelines
• Ability to relate well with District staff and the public and to understand their requests and needs and to respond to such requests in a professional and timely manner
• Ability to make independent decisions in accordance with established policies and procedures
• Ability to create and maintain a system for managing and maintaining large amounts of complex information
• Superior telephone skills/etiquette with a strong customer orientation toward staff, students, parents, outside agencies, and the community.
• Ability to establish and maintain a professional/effective working relationship with building staff, administrators, parents, students, city/county officials, and other community members
• Possess an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion; demonstrated ability to provide initiative in reaching organizational goals
• Ability to maintain strict confidentiality in all aspects of assignments
• Ability to coordinate daily activities and schedule with little supervision
• Ability to be flexible and adaptable in a variety of situations
• Ability to remain calm under trying circumstances
• Ability to work with frequent interruptions
• Excellent proofing skills; knowledge of English, proper grammar, style, syntax, spelling, and punctuation
• Ability to set up and coordinate conferences, training sessions, workshops, and meetings

Essential Job Duties And Responsibilities

The following statements of duties and responsibilities are intended to describe the general nature and level or work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the District's/department's goals. Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.

• Perform general office duties, keep an accurate and up to date filing system, operate appropriate office equipment, cordially answer telephone calls, make appointments take messages
• Screen incoming calls and correspondence and refer to appropriate staff for action
• Maintain confidentiality in all aspects of assignments
• Maintain all financial records for the school including receipting and deposition of all monies collected to Student Activity and General Budget
• Perform all duties related to yearly inventory of supplies and equipment and report changes to Central Administration, receive inventories and distribute books and supplies
• Assist promoting the health and safety of students
• Assemble and update student cumulative files, responsible for custody and maintenance of cumulative files, prepare files for student transfer both within and outside the district, post data to the cumulative record for incoming students, notify present teachers of transferred grades
• Distribute and administer medications under the direction and authorization of the school nurse
• Perform all duties related to maintaining/updating student immunization records
• Reconcile Kronos exceptions, correct time punches, coordinate over-time forms for all staff, and prepare information for principal approval as required
• Prepare, check accuracy and code all requisitions, travel expense reports, time reports, and other authorized expense requests for approval by the Principal
• Register new students and forward records of past students
• Obtain records from out of district student transfers, ensure correct filing, and notify applicable teachers, administrators, case managers, etc. of special needs, IEP's, grades, 504's etc
• Input student data on a daily basis, compile and maintain data for the official pupil county and assist the State Audit, maintain class lists and attendance reports; compile and submit free and reduced lunch applications to Nutrition Services as required
• Act as liaison between principal, staff, students, and parents
• Monitor front door security access. Open door for authorized visitors, students, parents, and staff
• Type correspondence, etc.
• Prepare agendas, minutes, mailings, memos, and notification for meetings
• Correct grammatical errors, punctuation, and sentence structure of draft copies and proofread final copies of all material sent from the principal
• Copy documents, etc
• Use computer for word processing, e-mail, work orders, supply requests, purchase orders, data processing requests, KRONOS corrections, etc
• Purchase supplies and assist/maintain budgets and expense reports as assigned
• Perform liaison duties for parent organizations
• Process all school and U.S. mail
• Handle all correspondence, reports, including but not limited to School Improvement Plan, mailings, etc.
• Perform all duties necessary to maintain the AESOP Employee Absence Tracking System
• Prepare teacher handbook/materials for beginning of school year
• Prepare student/parent handbook, and information sheet regarding student rules and regulations, for distribution to student body
• Maintain file of all District policies and procedures
• Coordinate school opening and closing procedures and reports

Non-essential Duties

• Perform any and all other duties as assigned by the School Administration

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle or feel. The work requires the use of telephone and using fingers to operate computer keyboards. The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

In An 8-hour Workday, This Job Requires

R – Rarely (Less than .5 hr per day) O – Occasionally (.5 – 2.5 hrs per day)

F – Frequently (2.5 – 5.5 hrs per day) C – Continually (5.5-8 hrs per day)

NA – Not Applicable

Physical Requirements

Sitting

Continually

Stationary Standing

Occasionally

Walking (level surface)

Occasionally

Walking (uneven surface)

Rarely

Crawling

Rarely

Crouching (bend at knees)

Occasionally

Stooping (bend at waist)

Occasionally

Twisting (knees/waist/neck)

Occasionally

Turn/Pivot

Occasionally

Climbing (stairs)

Rarely

Climbing (ladder)

Rarely

Reaching overhead

Frequently

Reaching extension

Frequently

Repetitive use arms

Frequently

Repetitive use wrists

Frequently

Repetitive use hands grasping

Frequently

Repetitive use hands squeezing

Occasionally

Fine manipulation

Continually

Using foot control

Not Applicable

*Pushing/Pulling

Maximum weight: 50 lbs.

Occasionally

Lifting

Maximum weight: 50 lbs.

Occasionally

Carrying

Maximum weight: 50 lbs.

Occasionally

Working Conditions

Employee will work primarily in a school/office environment with both natural and fluorescent lighting. The employee will be subject to exposure of infectious disease and exposure to body fluids. Often subject to loud noises associated with groups of students, phones, and bells/alarms.

Instructions For Applying

All applicants interested in and qualified for the posted position must submit an online application. Applications that are incomplete and/or not submitted will not forwarded to the hiring administrator for review. The following will need to be uploaded with the application: current cover letter for the posted position; current resume; copy of typing certificate; and any other materials requested on the application.

Please note : If hired, a new hire packet will be emailed and must be completed prior to processing. Fingerprints will be required for all employees of Pueblo School District 60 prior to your processing date.

Pueblo School District No. 60 does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity/expression, marital status, national origin, religion, ancestry, age, disability, need for special education services, genetic information, pregnancy or childbirth status, or other status protected by law in admission, access to, treatment or employment in its educational programs or activities. Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Student Support Services, Andrew Burns, ***email_hidden*** , Title IX Coordinator/Compliance Officer for complaints. This individual can be located at 315 West 11th Street, Pueblo, Colorado 81003, View phone number on jobradars.com. Inquiries about Title IX can be directed to Pueblo School District No. 60's Title IX Coordinator/Compliance Officer named herein; the Assistant Secretary for Civil Rights of the Department of Education at View phone number on jobradars.com, View email address on jobradars.com ; or both. Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R-1, AC-R-2, AC-E-1, AC-E-2, AC-E-3).

Si tiene alguna pregunta sobre esta información, por favor llame a la escuela de su niño.