Administrative Executive Assistant

Job Description

Job Description

Greenway Worldwide LLC · Downtown Los Angeles (90015) · Full-Time · In Person
$29/hour ($60,320/year)

About Us
Greenway Worldwide is a rapidly growing packaging supplies distributor serving customers nationwide. We're a fast-moving, hands-on team, and our owner needs a sharp, organized right hand to keep the business running smoothly.

The Role
You'll work directly with the CEO as their go-to person to provide comprehensive support including communication, follow-ups, and efficient management of administrative tasks. This is a trusted, high-visibility role: you'll handle real responsibility, represent the owner professionally, and free them up to focus on growing the business. If you're proactive, calm under pressure, and take pride in getting details right, we want to hear from you.

What You'll Do

• Screen and prioritize incoming emails and calls, and act on what's urgent
• Draft, edit, and send professional correspondence that matches the owner's tone and communication style
• Maintain the owner's daily to-do list and follow up on action items and deadlines until they're done
• Serve as a point of contact for customers, vendors, and staff on the owner's behalf
• Request and compare freight quotes, generate price sheet and proposals
• Coordinate projects: track deadlines, prepare agendas, and keep things moving
• Handle office management: filing, data entry, and organized records that are easy to find
• Provide personal assistant support as needed so the owner's day runs smoothly

What We're Looking For

• A MUST Exceptional written and verbal communication. You write clear, professional emails and speak confidently with customers and vendors
• 2+ years as an executive assistant, administrative assistant, or office coordinator
• Proficient in Microsoft Office (Outlook, Excel, Word), Teams, Zoom, and cloud-based tools
• Able to juggle multiple priorities and adapt quickly when plans change
• Resourceful problem-solver who acts before being asked
• Discreet and trustworthy with confidential business and financial information
• High emotional intelligence and a professional, positive demeanor
• Associate or bachelor's degree preferred, not required with relevant experience

Schedule, Benefits & Details

• Location: Downtown Los Angeles 90015
• Schedule: Monday-Friday 8:00am-4:30pm
• Full time, in person, permanent position
• Salary: $29 per hour
• Top of the line health insurance with 50% company contribution*
• Dental and vision insurance*
• Paid vacation***
• Paid sick time*
• Four paid mental health days each year in addition to paid vacation**
• Paid Parking
• Complementary drinks and snacks
• Business casual dress code

 

*After 90 days of employment

**After 180 days of employment

***After one year of employment

 

How to Apply
Send your resume along with a short note (3–5 sentences) about why you'd be a great fit. Since communication is the most important skill for this role, your note is part of the application. Applications without one won't be considered.

Greenway Worldwide is an equal opportunity employer.

\nCompany Description

A leading packaging solutions provider established in 2019 with a coast to coast network of 10 Distribution Centers enabling immediate delivery from our extensive stock program. Our global manufacturing network ensures exceptional quality and value without compromise.

In addition to our stock program, we specialize in both customization of standard products and fully custom branded solutions, all with remarkably low minimum order quantities. This flexibility allows our clients to maintain brand consistency while benefiting from our streamlined supply chain and industry expertise.

Company Description

A leading packaging solutions provider established in 2019 with a coast to coast network of 10 Distribution Centers enabling immediate delivery from our extensive stock program. Our global manufacturing network ensures exceptional quality and value without compromise. \n\nIn addition to our stock program, we specialize in both customization of standard products and fully custom branded solutions, all with remarkably low minimum order quantities. This flexibility allows our clients to maintain brand consistency while benefiting from our streamlined supply chain and industry expertise.