Accounts Payable Clerk

About the Role

Weekly Responsibilities

• Monitor the benefits payment spreadsheet daily and process each client's benefit carrier payment (medical, dental, vision, ancillary) by its specific due date.
• Process payments as either physical checks in Sage or manual online payments, depending on the carrier.
• Update the benefits spreadsheet with details on each payment processed.
• Reach out to the benefits specialist to check the status of reconciliations, and verify payment amounts against reconciliation once received.
• Monitor email and respond to internal and external payables inquiries promptly and professionally.

• Process garnishment and third-party cutback checks: run the report in Prism, remove any voids, and print checks to mail.
• Process 401(k) cutback payments using the same process, with payments processed in Sage.

• Process general accounts payable for ELM: review and code vendor bills and submit them for approval.

• Create Sage bill imports and maintain organized electronic documentation for AP, benefits invoices, 401(k) payments, and third-party checks.
• Verify invoice accuracy and appropriate backup documentation; flag discrepancies for review.
• Follow established procedures and training materials; suggest process improvements only after fully learning the current process.
• Support other routine tasks and projects within the accounting team as assigned.

Qualifications

• High school diploma or GED required; some college coursework in Accounting, Finance, or Business preferred.
• 0–2 years of experience in accounts payable, payroll, benefits administration, banking, or a general office/accounting support role.
• Basic understanding of debit/credit concepts and interest in learning more about accounting and payroll processes.
• Comfortable navigating Microsoft Excel for structured data entry in preset spreadsheets (no formula-building or advanced Excel skills required) and using Outlook for daily email correspondence.
• Willing to learn Sage Intacct and PrismHR — no prior experience with either required; training is provided.
• Ability to follow written and verbal instructions in software training or test environments.
• Legally authorized to work in the U.S. with current, valid identification and reliable transportation to our Mobile, AL office.

Skills and Attributes

• Dependable and punctual; consistently shows up on time, in person, 8–5 Monday–Friday, and follows through on commitments.
• Strong attention to detail and accuracy when working with numbers and high-volume, repetitive transactions.
• Good time management skills, with the ability to manage daily and weekly deadlines without close supervision.
• Professional, courteous communication skills, both written and verbal; responds promptly to emails and requests.
• Works well with others and is respectful and approachable with coworkers, even while working independently most of the time.
• Curious, eager to learn, and comfortable asking questions to understand the "why" behind processes before proposing changes.
• Organized and comfortable working with confidential payroll, benefits, and financial data.

Benefits

• Blue Cross & Blue Shield of Alabama Medical Insurance with Company Match
• Blue Cross Dental & Vision
• Company Matched 401(k) Plan
• Paid Time Off (PTO)
• Aflac & Colonial supplemental insurance
• Christmas Club
• Company-paid life insurance
• Guaranteed issue voluntary life insurance up to $300,000
• Competitive salary, based on experience; paid weekly

Growth and Development

• Opportunity to learn foundational AP, benefits billing, and 401(k) funding processes within a large, multi-entity PEO environment.
• Exposure to multi-state payroll, benefits, and general ledger workflows.
• Potential to grow into more advanced accounting or payroll roles over time based on performance, reliability, and interest.

How to Apply

• A resume outlining relevant work and/or academic experience.