Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a growing organization in Charlotte, North Carolina. This Long-term Contract opportunity is ideal for a detail-oriented accounting specialist who can manage invoice processing efficiently while working closely with the AP Supervisor in a fast-paced environment. The role focuses on day-to-day accounts payable operations and offers a steady schedule with some flexibility based on team alignment.

Responsibilities:

• Monitor the accounts payable inbox and respond to incoming invoice and payment-related communications in a timely manner.

• Partner with the AP Supervisor to manage daily payable activities and keep transaction processing on schedule.

• Review, code, and enter vendor invoices accurately using the company’s accounts payable systems and established procedures.

• Prepare and support weekly payment cycles, including check runs and electronic disbursements such as ACH transactions.

• Process invoices submitted through the vendor onboarding and payment platform, ensuring records are complete and properly routed.

• Handle monthly invoice volumes with consistency and accuracy while maintaining organized documentation for each transaction.

• Communicate with vendors and internal stakeholders to resolve discrepancies, clarify invoice details, and support smooth payment processing.

• Prior experience in accounts payable with a strong understanding of invoice review, payment processing, and account coding.
• Ability to code invoices accurately and maintain a high level of attention to detail across recurring transactions.
• Hands-on experience with weekly check runs and electronic payment methods, including ACH.
• Familiarity with ERP or accounting platforms such as SAP or similar financial systems.
• Proficiency in Microsoft Excel for tracking, reviewing, and reconciling payable activity.
• Strong analytical and problem-solving skills with the ability to identify and address invoice or payment discrepancies.
• Effective communication skills and the ability to work collaboratively in a small team environment.