Administrative Assistant #11530

Job Title

The job title is not provided in the raw HTML.

Required Qualifications

Associate degree

Two (2) years of related work experience

Key Responsibilities

Provides administrative support for supervisor & department chair, including coordinating office operations and assisting with budget preparation and monitoring.

Keeps appointment calendars and schedules appointments; makes reservations and travel arrangements; receives and screens calls, providing advanced information, or referring callers to appropriate staff.

Processes and distributes incoming departmental mail. Compiles information and data for periodic and special reports; performs research and retrieval of records; conducts statistical comparisons of information; sets up and maintains record system for area of responsibility.

Creates and completes departmental and college forms, types correspondence, reports, memos, contracts, schedules, manuals, documents requisitions, and related paperwork. Completes and submits purchase requisitions for supplies and materials; assists with accountability of purchases. Gathers and submits as appropriate, information for payroll in a timely manner.

Serves as the initial point of contact for current and prospective students contacting the Angela & DS Patel School of Engineering. Provides supplemental support to students and faculty in the department.

Attend departmental, staff and other professional meetings, as requested, to exchange information or take minutes. Serve as departmental liaison as directed by supervisor.

Other duties and special projects as assigned and directed by the President or their designee.

Knowledge, Skills, & Abilities

Possess strong computer skills and have knowledge of software programs including Word, Excel, and PowerPoint.

Knowledge of ERP systems such as PeopleSoft is a plus.

Communicate well both verbally and in writing.

Skilled in customer service, scheduling, record keeping and communication.

Be creative and have the ability to work independently on many projects.

Possess the ability to multi-task, utilize time management and be well organized.

Veteran's Preference Information

This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD-214 (or equivalent). If you are submitting a copy of a DD-214, please ensure the social security number and date of birth is redacted and/or removed.

This position may be subject to a criminal background screening as a condition of employment.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources.

Daytona State College is an Equal Opportunity/Equal Access Employer.