Administrative and Estimating Coordinator

Administrative and Estimating Coordinator

Uniontown, OH

Hometown Roofing & Construction is currently searching for a full-time Administrative and Estimating Coordinator to support daily office operations by helping with basic administrative tasks, answering phones, organizing documents, entering information, and assisting staff as needed.

As a family-owned and operated company, Hometown Roofing & Construction offers a supportive, team-oriented environment where your skills, work ethic, and attention to detail are valued. As one of Ohio's fastest-growing exterior remodeling and restoration companies, we provide opportunities to grow your career while helping homeowners protect and improve one of their most important investments.

What can we offer YOU?

• Competitive salary based on experience
• Company sponsored 401k with match
• Fully covered dental & vision insurance
• Opportunities for spot bonus based on company performance
• Commission eligible for estimating and supplement support
• Opportunities for professional development and training
• Supportive, family-oriented work environment

Schedule:

• Standard schedule: Monday-Friday, 40 hours per week
• Occasional weekend and after-hours work may be required based on project needs

Qualifications:

• Strong organizational and problem-solving skills
• Attention to detail and commitment to maintaining high standards of quality
• Self-motivated and capable of managing competing priorities effectively
• Strong interpersonal and communication skills with the ability to interact professionally
• Experience with Xactimate or estimating software for construction programs preferred
• Experience with insurance claims estimating and supplementing preferred
• Comfortable working in a fast-paced, team-oriented environment
• Familiarity and experience with Microsoft Office software and tools required
• Familiarity and experience with Intuit QuickBooks is highly desirable
• Valid driver’s license and reliable transportation

Responsibilities

• Field incoming customer sales calls in a professional and helpful manner, gathering basic information and directing calls or messages to the appropriate team member as needed
• Input new sales leads into the company CRM accurately and promptly, ensuring customer contact information, project details, and notes are properly recorded
• Support estimating and supplement estimating needs for projects, including insurance supplements for restoration and repair claims
• Enter new vendor, supplier, and crew bill information into QuickBooks to support accurate tracking of company expenses and job-related costs
• Register customer warranties through manufacturer websites and maintain organized records of submitted warranty information
• Assist with document requests and collection from subcontractors, vendors, crews, customers, and other business partners to support company operations and compliance needs
• Help maintain organized digital and physical files, including customer records, project documents, invoices, warranties, permits, photos, and other job-related paperwork
• Assist with basic data entry, document preparation, scanning, filing, copying, and other general clerical tasks as needed
• Support Management and office staff with day-to-day administrative tasks, follow-ups, scheduling assistance, and internal communication
• Monitor and help maintain office supplies, forms, and commonly used administrative materials to ensure the office remains organized and prepared
• Provide general administrative support to Management as assigned, while learning company systems, procedures, and workflows

We are seeking a professional who takes pride in their work, communicates effectively, and wants to build something meaningful with a growing organization.

We are a roofing and construction company serving Northeast Ohio with honesty, integrity, and an Ohio-first attitude. We treat your home or business like it’s our own with our premier residential roofing, siding and commercial services, leaving behind results that will meet and exceed your expectations.