Office Manager

Office Manager

The HT Group is seeking an Office Manager for a construction client in the Dallas area. This role oversees daily office operations, payroll and accounting support, vendor management, and administrative support for leadership, project managers, and field staff.

Responsibilities:

• Oversee daily office operations, including facilities, vendors, supplies, equipment, and organized records
• Serve as the primary point of contact for visitors, phone calls, and office-related issues
• Process weekly/bi-weekly payroll, including certified payroll as applicable
• Manage AP/AR, invoice processing, bank and credit card reconciliations, petty cash, job costing, and budget reporting
• Support month-end close, subcontractor agreements, lien waivers, vendor/subcontractor records, and compliance documentation
• Coordinate meetings, site visits, company events, calendars, equipment/vehicle scheduling, and project documentation
• Maintain OSHA logs, safety documentation, and provide administrative support to project managers
• Supervise, train, and cross-train administrative/front office staff while ensuring efficient office procedures and operations

Requirements:

• 3+ years of office management experience with payroll and AP/AR
• Construction, engineering, or related industry experience, with knowledge of subcontractor compliance documentation
• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration – preferred
• Proficiency in Microsoft Office – especially Excel
• Comfort working with job costing, invoicing, and basic bookkeeping
• Preferred experience using Sage 300 CRE, Foundation, Procore, QuickBooks, and payroll systems such as ADP or Paycom
• Bilingual (English/Spanish) a plus but not required

** If you meet the above requirements / qualifications, please apply with your resume for immediate consideration. ** #SETX