Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

New York, NY

About the Role

The role of the Executive Assistant is to ensure a highly effective and efficient office of the Chief Executive Officer (CEO) and to represent the CEO, both internally and externally, in a manner that corresponds to the professional nature of the office. You will be the primary support on everything administrative, and you will be a strategic partner working alongside the CEO, Chief of Staff (COS) and the rest of the Office of the CEO, to enable the business.

This is an onsite position based in our New York City headquarters, reporting to the CEO.

Responsibilities

Administrative Support

• Strategically manage the CEO’s fluid calendar, appointments and travel arrangements and proactively manage changes and conflicts
• Screen and prioritize a heavy and intense volume of correspondences and answer inquiries, resolve problems and make appropriate referrals on behalf of the CEO
• Provide support and advice to CEO and COS on projects and solutions to challenges
• Draft and proofread correspondence
• Support budget tracking and complete expense reports promptly

Meeting Support and Event Coordination

• Plan and manage logistics for events including leadership offsite events and social gatherings
• Work with the Office of the CEO to help prepare the CEO for meetings by sourcing information, ensuring agendas are provided and developing briefs
• Help prepare the CEO for conference and speaking engagements, including managing the preparation calendar, logistics and coordination with internal teams, hosts and travel vendors, and researching other attendees

Project and Task Management

• Assist with strategic initiatives and special projects as directed by the CEO
• Execute projects, working with stakeholders to identify CEO's deliverables and incorporate timelines into the CEO's workflow
• Support activities that exist at the intersection of work and personal, performing occasional errands as needed
• Prioritize conflicting needs and handle matters expeditiously and proactively
• 10+ years of experience as an executive assistant; public company experience preferred
• Experience collaborating with members of an executive office team
• Strong creative problem‑solving skills, a can‑do approach to resolving challenges, and interpersonal flexibility
• Familiarity working in a deadline‑driven and highly accountable environment
• Superior organizational and time‑management skills
• Experience communicating and building relationships with stakeholders inside and outside the company
• Experience working with a high degree of professionalism, discretion and confidentiality
• Expertise working with the Google suite of tools

Preferred Qualifications

• Experience supporting a C‑suite executive
• Bachelor’s degree in business administration, communications or a related field

REQ-019282

The annual base pay range for this role is between $125,000 - $135,000 USD.

For roles in the U.S., you may be eligible for variable pay, such as an annual bonus and restricted stock.

Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company‑matching 401(k) plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs.

The New York Times Company is committed to diversity and encourages people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.

The Company encourages those with criminal histories to apply and will consider their applications in a manner consistent with applicable Fair Chance laws.

The Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws.

All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site. The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so.

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