Administrative Coordinator

Administrative Support Specialist

We are seeking a detail-oriented Administrative Support Specialist who will be responsible for providing top-tier administrative assistance and customer service. The ideal candidate will have experience in dispatch, data entry, and using Microsoft Office Suite, particularly Excel.

Responsibilities

• Enter data from manifests into the system and ensure accuracy.
• Scan, upload, and report relevant documents.
• Create and update Word documents and Excel spreadsheets.
• Perform general office duties including filing, opening mail, and receiving visitors.
• Answer phone calls and provide assistance or direct to the appropriate department or person.
• Exercise discretion and interpretive judgment with outside vendors.
• Create, review, and arrange manifests into packages, and confirm destinations.
• Assist Sales and Field Technical Services with paperwork, invoicing, and customer communications.
• Mail and ship packages using USPS, UPS, and FEDEX, as well as stuff and seal mailings.
• Communicate effectively with team members.

Essential Skills

• High School Diploma or equivalent.
• Minimum of 2 years experience with Excel or Microsoft Office.
• Experience in customer interaction and dispatch.
• Experience with spreadsheets and data entry.
• Proficiency in Microsoft Excel, Word, and Outlook.

Additional Skills & Qualifications

• Experience in administrative support, clerical work, and front desk operations.
• Ability to create shipping documents and handle general office tasks.
• Previous experience working with teams.
• Demonstrated ability to provide high-level customer service in various settings.

Work Environment

The position operates within a large company that offers opportunities for growth. The role requires working five days a week in an office environment. The candidate will engage in a mix of independent tasks and team collaborations, using standard office software and equipment.

Job Type & Location

This is a Contract to Hire position based out of Pomona, CA.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pomona, CA.

Application Deadline

This position is anticipated to close on Jul 31, 2026.