Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and keeps administrative processes organized. The role will involve front-desk coordination, phone support, record maintenance, and assistance with office events and supplies.

Responsibilities:
• Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized administrative presence.
• Respond to incoming calls promptly, route messages accurately, and provide helpful support to internal and external contacts.
• Perform a range of clerical tasks such as preparing documents, organizing files, and maintaining office records.
• Enter and update information in company systems with a strong focus on accuracy and completeness.
• Monitor workplace supply levels, place replenishment requests, and help keep the office stocked for daily operations.
• Assist with scheduling and logistical planning for meetings, events, and other coordinated office activities.
• Support general receptionist functions to help ensure smooth day-to-day workflow across the office.• Previous experience in administrative support, office coordination, or a similar business support role.
• Ability to handle inbound phone communication professionally and efficiently.
• Strong data entry skills with close attention to detail and accuracy.
• Working knowledge of general office procedures and administrative best practices.
• Comfortable managing multiple tasks, priorities, and deadlines in a busy environment.
• Effective written and verbal communication skills.
• Proficiency with standard office tools and computer-based administrative systems.