Project Coordinator

Sargent Electric Company: Project Coordinator

Sargent Electric Company () is a nationally recognized electrical contractor with deep Pittsburgh roots. Founded in 1907, we’ve grown into one of the region’s largest electrical contracting firms and have been consistently named one of the Fastest Growing Companies by the Pittsburgh Business Times.

Role Summary

The primary responsibility of this position is to provide administrative support to the Commercial / Industrial Department of the company.  You play a significant role in strategic planning, risk and document management, and resolving complex issues that may arise.  The Project Coordinator is highly organized with strong leadership abilities and a passion for delivering exceptional results.

Key Responsibilities

Include but are not limited to:

• Risk Management: Identifies potential risks to project success and work with project managers to develop strategies for mitigating these risks. This involves anticipating issues related to scheduling and resource availability.
• Communication: Facilitates clear and effective communication within your team and with other stakeholders involved in the projects. This includes regular status updates, meetings, and addressing any concerns or issues that arise during the project lifecycle.
• Quality Assurance: Ensures that all work carried out by your team meets the required quality standards and complies with relevant regulations and industry best practices.
• Documentation Management: Oversees the creation, maintenance, and organization of project documentation such as project plans, schedules, status reports, and meeting minutes.
• Continuous Improvement: Strives for continuous improvement in project management processes and workflows. This involves identifying areas for optimization and implementing changes to enhance efficiency and effectiveness.
• Training and Support: Provide training and support to project team members on project management methodolog ies, tools, and processes.
• Administrative Support: Provide administrative support to project managers, such as scheduling meetings, preparing agendas, and maintaining project-related documentation.
• Stakeholder Management: Building and maintaining relationships with project stakeholders, including clients, vendors, and internal teams. This involves understanding their needs and expectations and ensuring that they are met throughout the project lifecycle.
• Cashflow Management: Create and submit invoices to customers. Follow up with customer when approaching payment deadlines.
• Logistics: Process requisitions for tools, equipment, and material. Support warehouse and fleet with logistics and purchasing.
• Understand and support all Company policies and procedures and follow/communicate accordingly.
• Be aware of skill training enhancement needs and opportunities relative to the position and/or to direct reports, if any.  Communicate accordingly to management.
• When appropriate, participate in, and actively support, all Company training, safety and management development initiatives
• Assume any additional duties and responsibilities as delegated by Sargent Electrical Management.

Skills

• Familiarity with industry terms, contracts, deliverables, and processes, preferred.
• Strong leadership abilities, with the capacity to motivate and inspire a team to achieve common goals.
• Excellent written and verbal communication skills, with the ability to effectively interact with clients, team members, and stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Strong organizational skills with keen attention to detail.
• Strong analytical and problem-solving skills.
• Ability to work effectively in a fast-paced environment and prioritize tasks.
• Advanced in project management tools and software Excellent written communication skills.

Qualifications

• Requires Bachelors or Associates degree in Business Administration, Business Management, or other related degree.
• 3+ years of proven experience in project coordination within electrical contracting or similar industry Associate’s degree in business administration, marketing, or a related field (preferred).

Core Accountabilities

• 30% - Assisting Project Managers
• 10% - Completing Time Entry
• 20% - Document Management
• 10% - Various data entry tasks
• 30% - Invoicing

Physical Demands

• Ability to sit for long periods of time.
• Must be able to stand, bend, lift and move intermittently.
• Ability to withstand extended exposure to a computer monitor, which may at times be straining on the eyes.
• Ability to carry up to 20 pounds.
• Reasonable accommodations may be made to enable individuals to perform the physical demands.

Travel Demands

• This position requires occasional travel to local jobsites as needed for training and meeting purposes.

Sargent Electric Company Equal Employment Opportunity Statement

Sargent Electric Company and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Sargent Electric Company.