Marketing & Events Operations Coordinator

Job Description

The Structured Finance Association (SFA) is seeking a highly organized, proactive, and detail-oriented Marketing & Events Operations Coordinator to maintain the systems, data, and workflows that support SFA’s conferences, member engagement, sponsorships, and digital content. This role combines hands-on ownership of Salesforce and Cvent operations with project coordination across marketing, events, and SFA Studios, SFA’s podcast channel.

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Reporting to the Head of Sponsorship & Membership Services, the Coordinator works closely with all SFA departments. The ideal candidate is adaptable, resourceful, and comfortable managing a wide variety of responsibilities simultaneously. This position requires strong organizational skills, sound judgment, professionalism, and the ability to proactively solve problems and keep day-to-day operations running smoothly.

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Responsibilities

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The ideal candidate is a proactive problem solver with strong communication skills and impeccable attention to detail. The ability to multitask, manage complex schedules, and meet challenging deadlines is essential to the position. SFA values individuals who take initiative, identify opportunities for improvement, and contribute ideas that strengthen team operations and the overall workplace experience. The role offers meaningful exposure across a small, collaborative organization where strong contributors can expand their responsibilities over time.

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Marketing events and sponsorship operations

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• Maintain project schedules, checklists, and shared files to track marketing and event deadlines, materials, and approvals.
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• Support sponsorship fulfillment by tracking deliverables, collecting logos and other materials, and following up on outstanding items.
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• Coordinate approved updates to event webpages, registration information, and promotional materials with the events and communications teams.
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• Assist with event materials, signage, supplies, shipping, and onsite logistics for conferences, symposia, and other SFA programs.
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• Support onsite logistics for meetings and events as needed
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• Assist with preparing meeting spaces, coordinating vendors, and ensuring materials and technology are ready for use
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• Provide general support to staff during conferences, meetings, and team activities
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SFA Studios and Digital Media Coordination

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• Coordinate podcast guest and host scheduling, recording logistics, and production timelines for SFA Studios programming as developed.
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• Support recording sessions, download and organize audio and video files, and generate transcripts using designated tools.
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• Circulate transcripts and draft videos for review, consolidate feedback, and send edits to SFA’s production partner while tracking revisions and deadlines.
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• Coordinate approved episode materials, publishing handoffs, and promotional assets with the communications team; maintain the episode calendar and basic performance reports.
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Systems and Member Data

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• Maintain Salesforce firm and contact records, including employment changes, membership information, and contact preferences; identify and resolve duplicate or incomplete records.
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• Prepare targeted contact lists and routine reports for member communications, event outreach, sponsorships, and engagement tracking.
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• Support Cvent event setup and maintenance, including registration forms, confirmation messages, testing, attendee records, and registration reports.
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• Review registrations for accuracy and eligibility under SFA’s registration policies, respond to routine attendee inquiries, and coordinate resolution of issues.
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• Document recurring workflows and coordinate with staff and external providers to resolve system issues and improve data consistency across platforms.
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Office & Workplace Coordination

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• Serve as the liaison with building management and office vendors; coordinate maintenance, visitor access, deliveries, mail, and office supplies.
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• Welcome visitors and prepare meeting spaces, catering, and conference room technology for internal meetings.
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• Coordinate employee support requests with SFA’s external IT provider, maintain equipment inventory, and assist with basic workstation setup and subscription and user access administration.
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• Prepare executive expense reports, coordinate meetings as needed, deposit incoming checks, and assist with routine administrative processing in coordination with Finance & Administration.
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The list of responsibilities is not exhaustive, and there may be other activities you are required to deliver depending on business needs.

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Qualifications

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• 3+ years of relevant experience in marketing operations, event coordination, membership services, administrative operations, or a related role.
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• Experience maintaining CRM or registration data, preparing reports, and working confidently with technology platforms; Salesforce and Cvent experience strongly preferred.
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• Strong organizational skills, attention to detail, and follow-through, with the ability to manage competing deadlines and work independently.
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• Clear written and verbal communication, a service-oriented approach, and sound judgment when handling confidential information.
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• Proficiency in Microsoft Office, particularly Excel and Outlook; ability to learn recording, transcription, and content management tools.
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• Experience in an association, nonprofit, or professional services environment, or coordinating digital content production, is a plus.
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• Bachelor’s degree preferred.
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Position Expectations

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This role maintains a regular presence in SFA’s Washington, D.C. office, approximately three days per week, with flexibility based on business needs.  Occasional travel and early morning or evening event support may be required.

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A reasonable estimate of the total compensation range for this role is $65,000-$85,000. This range represents the company’s good-faith estimate of the range of compensation at the time of posting. The actual salary offer to the successful candidate will be based on job-related education, geographic location, training, licensure and certification, and other factors. SFA also offers a competitive benefit package including a discretionary corporate bonus program, multiple health plans, STD and LTD options, company-sponsored life insurance, paid parental leave, paid time off, and 401K matching.

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Company Background

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Structured Finance Association (SFA) is a member-based industry advocacy organization focused on supporting and strengthening the structured finance and securitization markets. SFA provides a collaborative forum for industry participants, policymakers, and market leaders to advance responsible market growth, share best practices, and support the efficient functioning of the capital markets.

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SFA’s members represent a broad cross-section of the structured finance ecosystem, including financial institutions, asset managers, law firms, accounting firms, technology providers, issuers, servicers, investors, and other market participants.

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For more information, please visit the SFA Website.