Project Coordinator

Job Description

Job Description

Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers.

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Summary:
The Project Coordinator will create and manage bid packages, submittals, and project documents, while preparing project summaries and close-out information. Communicate project status with customers, vendors, and sales staff, negotiate pricing, delivery, and payment terms. Release procurement items to Purchasing, verify parts for accuracy, and keep the Projects department and Sales team updated with bid information. Ensure timely delivery of addendums and bid extensions, handle special projects, and analyze quotation data to identify success patterns by product type, manufacturer, bid amount, and customer.

Responsibilities of the Project Coordinator include but are not limited to:

• Project set-up including: project “pass off” meeting with the salesperson, creation and maintenance of comprehensive project documentation, and budget setup in the accounting software
• Project schedule milestone tracking including: executed contract due dates, submittal requirement date, submittal approval due dates, operation and maintenance manual due dates, equipment ship dates, startup coordination, and equipment warranty tracking
• Manage relationships with Vendors, Contractors, Engineers, & Owners including frequent teleconference meetings and occasional jobsite meetings
• Manage changes in project scope, schedule, and costs including change orders and RFIs (requests for information)
• Coordinate internal and third-party resources throughout the execution of projects
• Creation of purchase orders for equipment vendors
• Comprehensive “open item” tracking to ensure that no tasks get missed
• Simultaneously work multiple projects with competing demands
• Distinguish critical project issues from normal ones and escalate them to management as needed
• Review incoming vendor invoices for accuracy
• Answering phones and occasionally greeting office visitors
• Other duties as assigned

Qualifications of the  Project Coordinator include, but are not limited to:

• Positive attitude, proactive, and ability to put ‘team’ first
• Computer literate in Microsoft Outlook, Excel and Word
• Excellent written and verbal communication skills
• Flexibility and desire to take on additional responsibilities
• Ability to multi-task while maintaining attention to detail and deadlines
• Problem solving, analytical skills and attention to detail
• Strong desire to learn, pitch in and grow with the company
• Demonstrated ability to work productively with minimal supervision
• Regular in-person attendance required

Additional Information :

• Working Conditions: Office environment
• Salary range: $60,000 – $65,000 annually
• Training/Certifications: N/A
• Shift Time/Overtime: Monday-Friday, 8:00 a.m.-5:00 p.m.
• Travel: N/A
• Education: High School Diploma or GED required, Bachelor's Degree in Civil, Mechanical, or Environmental Engineering preferred

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Location: USA:FL:Tampa

DXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week, including: medical, dental, vision, flexible spending account, paid holidays, life and disability insurance, and additional supplemental benefits. All employees are eligible to participate in the 401(k) plan. 

Salary is commensurate with experience. Except where prohibited by state law, all offers of employment are contingent upon successfully passing a drug test. DXP is an equal opportunity employer and participates in E-Verify. EOE/M/F/D/V.