Executive Assistant

Job Description

A nonprofit organization in Manhattan is seeking an Executive Assistant to support the Executive Director. The ideal candidate will have 1-3 years of executive or high-level administrative support experience, strong calendar management and project coordination skills, and the ability to handle confidential information in a fast-paced environment. This is a temporary to permanent opportunity.

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Hybrid 4 days in office, 1 day remote

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M-F 8:30am - 5pm

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Pay $33/hr.

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Responsibilities:

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• Manage the Executive Director’s calendar, scheduling meetings and preparing necessary materials.
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• Draft and proofread correspondence, reports, and presentations for various stakeholders.
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• Coordinate logistics for board meetings, including setup, communication, and documentation.
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• Maintain board records and dashboards using Salesforce, ensuring data accuracy.
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• Assist with strategic projects, documenting minutes and action items during meetings.
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• Handle financial tasks such as processing invoices and managing expense reports.
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• Provide administrative support to the Chief Financial Officer as needed.
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• Adapt to evolving responsibilities and support organizational goals effectively.
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Requirements:

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• Bachelor’s degree preferred, with 1-3 years of relevant administrative experience.
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• Proficiency in Microsoft Office, Zoom, PowerPoint, Excel, and Salesforce.
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• Strong organizational and time-management skills to handle multiple priorities effectively.
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• Excellent written and verbal communication skills for professional interaction.
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• Ability to maintain confidentiality and discretion with sensitive information.
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• Self-motivated and proactive, capable of working independently with minimal supervision.
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• Experience in financial or budgetary tasks is advantageous.
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