Executive Assistant

Investment Bank located in Midtown NYC seeks Executive Assistant.

Administrative Assistant

Investment & Corporate Banking

Client seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as temporary assistant to the department and collaborate/coordinate with administrative team as requested.

Responsibilities:

• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.

• Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments

• Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed

• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.

• Communicate Firm policies/procedures to officers and associates regarding client entertainment

• Manage general office needs such as ordering supplies and mail distribution as requested

Requirements:

• Extensive experience with Concur.

• Minimum three years’ experience as an administrative assistant in finance industry preferred

• Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel

• Excellent verbal communication and telephone skills

• Detail-oriented, personable with a consistent positive attitude

• Ability to work in a team environment and handle multiple tasks with little or no supervision

• Familiarity with a corporate office environment in terms of professionalism, etiquette, dress

• Utilizes good judgement and discretion, maintains the highest level of confidentiality