Project Coordinator

Job Description

Job Description

Project Coordinator

Company Name: BRIXCO Construction, Inc.

Location: Milpitas, CA (Regional Project Deployment)

Job Type : Full Time, Permanent

Schedule: Full Time, Monday through Friday

Industry: Heavy Civil Construction, Paving, Site Development, and Infrastructure

Pay Scale: $30.00 to $35.00 per hour based on experience

Incentives: Comprehensive Benefits Package, Paid Time Off, Professional Development, Company-Paid Training

The Opportunity

BRIXCO Construction, Inc. is seeking an organized and proactive Project Coordinator to support our project management and field operations teams in Milpitas, CA. This hourly role is responsible for coordinating project documentation, short-term schedules, procurement support, permits, and administrative compliance as civil builds progress from estimation handoff through to final closeout.

Serving as a central conduit between the office and the field, you will collaborate daily with project managers, field superintendents, foremen, material vendors, and clients. If you are a proactive communicator who anticipates jobsite needs and excels at keeping construction documentation organized, this position offers competitive hourly pay and steady career growth within a premier Bay Area civil builder.

Key Responsibilities

• Office and Field Communication Conduit: Serve as a primary communication link between project managers, superintendents, and dispatch, ensuring priorities, schedule adjustments, material needs, and field issues are communicated clearly.
• Schedule and Crew Support: Assist project managers and superintendents with planning crew assignments, tracking short-term schedules, and implementing schedule adjustments as job requirements shift.
• Submittal Management: Gather, organize, and submit product data, shop drawings, samples, and mix designs; maintain submittal logs and follow up to secure timely approvals.
• Document Control: Print, assemble, distribute, and maintain current plans, engineering specs, addenda, and contract documents for office and field crews.
• Project Setup and Administration: Set up new projects in company systems, establishing project folders, contact rosters, cost codes, and master administrative logs.
• Change Order Administration: Prepare and enter change orders, potential change items, and supporting documentation as directed by project managers; track approval statuses.
• Procurement and Vendor Support: Solicit material and subcontractor pricing, evaluate quotes, confirm lead times, and issue purchase orders in accordance with project management direction.
• Delivery and Logistics Coordination: Coordinate material orders and deliveries with project managers, superintendents, vendors, and dispatch to support jobsite timelines.
• Permit Management: Research permit requirements, submit applications, track approvals, coordinate municipal inspections, and maintain permit compliance files.
• Master Record Keeping: Maintain accurate submittal logs, RFI logs, change-order logs, permits, schedules, correspondence, and project closeout documentation.
• Project Closeout: Assist with closeout administrative packages, including warranties, operations and maintenance (O&M) manuals, record drawings, and final permit sign-offs.
• Operations Backup Coverage: Provide periodic backup coverage for dispatch coordination (crews, equipment, and trucking) and office reception during peak periods or absences.

What You Need to Succeed (Qualifications)

• Required
• Experience: 2 or more years of experience in construction project coordination, project administration, or a closely related construction field.
• Technical Literacy: Ability to read, navigate, and organize construction plans, specifications, submittals, and standard contract documents.
• Software Competency: Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word), with the ability to learn internal construction management and accounting software.
• Communication and Follow-Through: Excellent verbal and written communication skills with the confidence to coordinate effectively between office executives and field personnel.
• Procurement and Vendor Skills: Proven ability to obtain pricing, evaluate quotes, and communicate professionally with suppliers, agencies, clients, and trade contractors.
• Mobility Credentials: Valid California driver's license with the ability to travel locally to agencies, vendors, and job sites as needed.
• Work Authorization: Must be authorized to work in the United States without requiring visa sponsorship.
• Preferred
• Trade Alignment: Prior coordination experience in civil construction, paving, concrete, grading, wet utilities, or site development trades.
• Software Specialty: Experience with construction management tools (such as Procore, Bluebeam, or accounting software suites).
• Language Capabilities: Bilingual proficiency in English and Spanish is preferred.

Compensation & Benefits

• Competitive Hourly Earnings: $30.00 to $35.00 per hour, commensurate with civil construction coordination experience.
• Health & Wellness: Comprehensive medical, dental, and vision insurance options.
• Work-Life Balance: Paid time off allocations covering holidays, vacation days, and sick leave.
• Career Development: Direct access to professional training, software development, and civil industry certifications.

About BRIXCO Construction, Inc.

BRIXCO Construction, Inc. is a premier civil construction contractor dedicated to delivering safe, high-quality infrastructure, paving, and site development builds. We offer a collaborative, supportive work environment where capable project coordinators play a vital role in keeping our field operations and office systems running seamlessly.

Selection decisions are guided strictly by job-related capabilities, technical administrative skills, and verified work performance records.