Project Administrator
Sunstall Inc
TheProjectAdministratorprovidesadministrativesupporttotheProjectManagementTeam,Engineering,andFieldTeamstohelpensureprojectsrunefficientlyanddocumentationisaccurate,organized,anduptodate.Thisroleisresponsibleforsupportingday-to-dayprojectadministration,compliancedocumentation,jobsetupactivities,andgeneralofficecoordinationinafast-pacedconstructionenvironment. Responsibilities Office&AdministrativeSupport Coordinateofficedeliveriesandlogisticalrequests. Providebackupsupportforfrontdeskoperationsasneeded. Assistwithgeneraladministrativesupportforproject,engineering,andfieldteams. Supportschedulingofmeetings,trainingsessions,andotherteamcoordinationneeds. Assistwithonboarding-relatedactivitiesfornewhires. ProjectAdministration&ComplianceSupport Filepreliminaryliennoticesandmaintainrelateddocumentation. Request,deliver,track,andfilecertificatesofinsuranceforprojectsandservicework. Handleadministrativesupporttaskstiedtojobs,contracts,andcompliancerequirements. Requestandprocessbonddocumentation. Completeandsubmitprequalificationpackages. Maintainandupdateprojectrecords,includingcertificatesofinsurance,bonds,prequalificationdocuments,andjobdataacrossvarioussystemsandplatforms. Uploadandtrackprojectcompliancedocumentationincustomerportals. Fileandorganizecompletedcontractsandprojectdocumentationwithindesignatedjobfolders. JobSetup&SystemSupport Processserviceprojectjobnumbers. Entercostcodesintoapplicablesystems. Openworkordernumbersassociatedwithjobnumbers. Openservicewarrantyextranumbers. CreateandmanageAutodeskConstructionCloudaccountaccessbasedoninternalrequests. ProcessTextrarequests,includingconfirmingparticipationandsubmittingusagefees. Helpmaintaindepartmentalfiles,records,andsupportmaterials. ProjectDocumentation&Reporting Plot,print,scan,andorganizeprojectdrawingsandrelateddocuments. Submitweeklyfieldexpensereportsaccuratelyandontime. CoordinateandschedulemonthlyWorkinProgress(WIP)meetingsandgeneraterelatedreports. Pullanddistributeservice-relatedcostreportsasneeded. Assistwithprojectandservicebidsupportactivitiesasneeded. MinimumQualifications Highschooldiplomaorequivalentrequired. Associatedegreeorrelatedadministrativetrainingpreferred. 2+yearsofadministrativeexperience,preferablyinconstruction,projectadministration,orarelatedenvironment. Strongattentiontodetailandorganizationalskills. Abilitytomanagemultipleprioritiesandmeetdeadlines. ProficiencyinMicrosoftOffice,includingOutlook,Word,andExcel. Experienceworkingwithprojectdocumentation,compliancerecords,orconstructionsystemspreferred. Skills Strongorganizationandfollow-through. Clearwrittenandverbalcommunication. Abilitytoworkwellwithmultipledepartmentsandpersonalities. Dependableandresponsivewithacustomerservicemindset. Comfortablene... #J-18808-Ljbffr
$80k - $95k
...general contractor known for delivering high-quality construction projects with a commitment to excellence, safety, client satisfaction... ..., and communities. Position Summary As the Project Administrator, you are responsible for document control management via the...SuggestedFull timeContract workFor contractorsFor subcontractorWork at officeLocal areaWork visaRelocation packageFlexible hoursCORE Builders
San Jose, CA5 days ago- ...Project Administrator Job Summary: We are seeking a highly organized and detail-oriented Project Administrator to join our team. The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires...Suggested
Essel Environmental
Los Gatos, CA4 days ago $3,000 - $5,000 per month
...CA 94580 Salary Range: $3,000.00 - $5,000.00 Salary/month Northland Controls is looking for a proactive and detail-oriented Project Administrator to support the Project Management Office (PMO) in delivering global physical security system projects. You’ll coordinate schedules...SuggestedWork experience placementNorthland Controls
Milpitas, CA3 days ago$80k - $90k
Job Summary We are seeking an experienced Project Administrator for a direct hire opportunity with a well‑established general contractor in Fremont, CA. This is an excellent opportunity to join a respected construction organization known for treating employees as a top...SuggestedContract workTemporary workFor contractorsFor subcontractorWork at office$32 - $37 per hour
...How You Can Make an Impact The key responsibilities of a Project Management Coordinator will be to work with project managers... ...in a related field. Preferred: 1-2 years of Construction Administration or related experience, preferably in the construction utility...SuggestedHourly payFull timeFor contractorsFor subcontractorWeekend work$33 - $40 per hour
...works collaboratively to ensure smooth operations and successful project execution. As a mid-sized company, we value our employees and... ...Retirement savings Job Details The Project Administrator is a full-time, office-based role supporting the Project Management...Hourly payFull timeFor contractorsWork at officeLocal areaJobot
San Jose, CA8 hours ago$76.44k
...offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in... ...government budgeting, reporting requirements, FAR, CAS, and contract administration is critical. • Expertise in accounting, cost estimating,...Contract workWork experience placementH1bImmediate startFlexible hoursCDM Smith
San Jose, CA4 days ago- ...to keep facilities running on the cutting edge of efficiency and technology. Job Summary Morley Moss, Inc. is hiring for a Project Administrator for variouis projects in Dallas, TX. The Project Administrator is responsible for ensuring the smooth, efficient, and professional...For contractorsWork at office
Morley Moss Inc
Sunnyvale, CA2 days ago $150k - $200k
Thanks for your interest in Oklo! We are searching for a Sr. Project Controller, Fuel to join our team.Position DescriptionWe are seeking a disciplined, analytical, and commercially minded Project Controller to support capital project delivery across Oklo’s Fuel business...Contract workFor contractorsRemote workFlexible hours$152k - $208.5k
...support to Integration Leads on various transactions.• Develops understanding of Applied’s data environment and lead data separation projects• Support development and management of AI Agents & Libraries• Strong organization skills, communication skills, business acumen,...Full timeWork experience placementShift work$30 - $40 per hour
...involved in some of the most challenging and recognizable electric projects across the U.S. From the electric plant to the end users,... ...practices. The position requires both technical and administrative functions. It is mainly a support role providing office...Hourly payWork experience placementFor subcontractorWork at officeEC Source Services
San Jose, CA2 days ago$28 per hour
...satisfaction. Jacuzzi Bath Remodel is thrilled to be hiring a Project Coordinator in San Jose, CA. Are you someone who has... ...have proper permits and are approved. Partner with Business Administration Manager to track any changes to orders, payments, or project...Hourly payLocal areaMonday to Friday- ...Job Description Job Description Description: Project Administrator A Project Administrator provides comprehensive administrative support to project managers by overseeing a variety of operational tasks and facilitating effective communication. Core duties include...Shift work
$133k - $146k
The Assistant Project Manager is responsible for promoting and ensuring site and office safety, and a working knowledge for the day-to-day execution for their assigned project(s) including managing, coordinating, and supervising subcontractors, vendors, and personnel to...Permanent employmentFull timeContract workTemporary workFor subcontractor$110k - $135k
POSITION SUMMARYThe Assistant Project Manager position combines the principles of a Project Engineer and incorporates people and cost... ...a responsibility listing for entire project staffProvide administrative support to the Project Superintendent and leadership and training...Relocation- Project Coordinator II itD is seeking a Project Coordinator II to support cross-functional project teams by coordinating day-to-day... ...project processes. Assist with reporting, coordination, and administrative tasks using productivity tools such as spreadsheets, documents...Work experience placementWork at office3 days per week
- ...seeking a highly organized and detail-oriented Fully Remote Project Coordinator to support our Special Inspections and Materials... ...progress and assist in resolving scheduling, technical, and administrative issues. Support project managers and engineering staff with project...Contract workWork at officeRemote work
$65k - $105k
...an extensive and growing portfolio of assets and development projects. We are a leader in addressing the housing crisis by developing... ...brand of AlphaX RE Capital. The Project Coordinator provides administrative and operational support to the Project Management and...Full timeFor contractorsWork at office$70k - $80k
Base pay range $70,000.00/yr - $80,000.00/yr We are looking for a detail-oriented, motivated, independent worker to support our project management teams. Someone who is familiar with project coordination and overall document management for commercial construction projects...For subcontractorWork at officeFlexible hours$65.85k - $82.31k
Project Coordinator Location: Santa Clara, CA, US Role Summary The Project Coordinator will provide routine administrative support to internal and external project management team members. This position will collect, process, input, organize and file data and documentation...For subcontractor$22 - $26 per hour
At CableCom, we are looking for a Project Coordinator to guide projects to completion in accordance with customer specifications. $22 - $26 per hour Connecting You To Great Benefits Weekly Paychecks Paid Time Off, Parental Leave, and Holidays Insurance (including medical...Hourly payWork at officeShift work$25 - $32 per hour
Overview A project coordinator handles administrative tasks for the project manager and team members to keep the project running smoothly. This may include ordering equipment and supplies, managing deadlines and workflow, and scheduling meetings and appointments. ***...Hourly payFor subcontractorWork at officeNight shift$80k - $90k
...Optimize inventory levels and flows Develop a planning model to support inventory needs Collaborate across departments to establish project requirements, specifications, and deliverables Devise Service Processes and oversee their implementation within the organization...WorldwideSupermicro
San Jose, CA1 day ago$85k - $95k
...passionate, and committed engineers, technologists, and business leaders to join us. Job Summary Supermicro is seeking an Associate Project Manager to join our team. This role is responsible for driving project management and customer coordination for strategic customers...Work at officeWorldwideSuper Micro Computer Spain, S.L.
San Jose, CA4 days ago$82.8k - $121.3k
...ArchKey Solutions LLC is looking for an Associate Project Manager in San Jose, CA, to coordinate field staff and assist in managing construction projects. The role includes reviewing project scopes, maintaining documentation, and ensuring quality standards are met. The...ArchKey Solutions LLC
San Jose, CA5 days ago$109.94k - $151.17k
...ensures today's innovators stay Ahead of What's Possible. Learn more at and on LinkedIn and X.We are seeking an experienced Construction Project Manager to join our Global Facilities team in San Jose, CA. This is a strategic, high-visibility role responsible for managing...Permanent employmentFull timeFor contractorsWork at officeRemote workDay shift$192k
San José State University is seeking a Senior Director, Project Programming to lead the planning and delivery of transformative capital projects across our vibrant Silicon Valley campus. This executive leadership role offers the opportunity to shape the University's future...Full time- ...seeking a Land Development Associate to support planning, coordination, and execution of residential and mixed-use land development projects from acquisition through construction turnover. You will work closely with the Land Development, Acquisitions, Project Management,...
AL Homes
Cupertino, CA3 days ago $115k - $140k
.... Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance... ...field meetings to ensure effective communication. Provide administrative and logistical support including meeting arrangement,...For subcontractorWork at officeLocal areaPRIME Electric
San Jose, CA1 day ago- ...Australia-Employment in San Jose is seeking an Assistant Project Manager - Commercial HVAC to support Project Managers. This role involves assisting in coordinating HVAC and plumbing construction projects, ensuring they are delivered on schedule and within budget. The...
Australia-Employment
San Jose, CA5 days ago
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