Legal Assistant - Multi-Practice Support

Job Description

Job Description

Porzio, Bromberg & Newman, P.C. is seeking a detail-oriented and proactive Legal Assistant to provide flexible support across multiple attorneys and practice groups on a rotating or as-needed basis. This role is responsible for calendar management, client intake, document preparation, billing support, file management, and client communication while maintaining confidentiality and professionalism.

This role will be based in our Parsippany, NJ office. 

This is a full-time, in-office position, Monday through Friday, from 9:00 a.m. to 5:00 p.m.

Essential Functions

• Manage attorney calendars, meetings, travel arrangements, and day-to-day scheduling. 
• Handle client intake, conflict checks, file opening, and client communications. 
• Answer calls, manage correspondence, and respond to client inquiries professionally. 
• Draft, proofread, revise, and finalize legal documents, correspondence, contracts, and memoranda. 
• Maintain client files, docketing/tickler systems, and document management processes. 
• Process billing, invoicing, expense reports, and other administrative support tasks. 
• Coordinate e-filings and court filings as needed. 
• Support multiple attorneys and practice groups while maintaining confidentiality and adapting to varying workflows.

What We’re Looking For

• Experience: Minimum of 2 years of experience as a legal assistant or equivalent
• Organization & Attention to Detail: Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy in legal documentation, scheduling, and file management. 
• Legal Administrative Knowledge: Familiarity with client intake, conflict checks, court and agency rules, filing procedures, deadlines, and general legal support functions. 
• Document & File Management: Proficient in organizing, maintaining, and retrieving electronic and physical client records and legal documents. 
• Communication & Writing Skills: Excellent verbal and written communication skills, including strong spelling, grammar, punctuation, proofreading, and professional writing abilities. 
• Problem Solving: Proactive and resourceful, with the ability to anticipate needs and resolve issues efficiently. 
• Technology Proficiency: Comfortable learning and utilizing legal software, document management systems, electronic filing platforms, workflow tools, and AI-assisted technologies. 
• Collaboration & Adaptability: Team-oriented, adaptable to different attorney work styles and practice areas, and able to become productive quickly in a fast-paced environment. 
• Billing & Administrative Support: Experience with billing, invoicing, expense reporting, and other administrative functions. 
• Flexibility: Willing to adjust work schedules and work occasional overtime to meet business needs. 
• Certifications: Notary certification is a plus, but not required.

Other Responsibilities

• Perform similar work-related duties as assigned.

*The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time.

Company Benefits:

• Medical, Dental, and Vision insurance

• 401(k) retirement plan with employer matching

• Individual and Dependent Life Insurance

• Short- and Long-Term Disability

• Paid Time Off

• Paid Holidays

• Employee Assistance Programs

Porzio Bromberg & Newman, P.C. is an equal opportunity employer – women and minorities are encouraged to apply.