Office Assistant

Culinary Administrative Assistant

Pay: $27 per hour
Position: Temporary, part-time through mid-December
Location: On-site in Tribeca, New York City
Hours: Approximately 24 per week
Staff lunch provided

About Olivier Cheng Catering and Events

Olivier Cheng Catering and Events is a luxury catering company based in Tribeca. We produce private celebrations, fashion and cultural events, fundraising galas, corporate gatherings, and intimate dinners throughout New York City.

The Job

We’re looking for an organized administrative assistant to help our culinary managers with paperwork, filing, data entry, and inventory projects.

You’ll work closely with the Culinary Operations Manager and assistant manager, keeping records current and following up with chefs and administrators when information is missing. Some assignments involve files and spreadsheets; others take you into the kitchen and storage areas for inventory counts or packing-list checks.

Your first assignments will include printing, labeling, and distributing kitchen documents, along with labeling tasting photographs and adding them to our online database. It’s practical work that gives you a close look at how organization and planning support a catering kitchen.

Getting Started

You’ll learn alongside the operations managers and spend a few days shadowing the packing team to understand how the paperwork is used. We have procedures, sample documents, and daily task lists to guide you. We’ll review work together, explain corrections, and check in regularly as you learn.

What You’ll Do

• Organize physical and digital files so the team can find current documents easily.

• Print, label, update, and distribute kitchen menus and other event paperwork.

• Label tasting photographs and maintain them in our online database.

• Enter information into spreadsheets and company systems, clean up records, and flag inconsistencies.

• Help count food products, culinary equipment, disposables, and other supplies, and update inventory records.

• Provide a second check of selected event packing lists for missing items or quantities.

• Follow up with chefs and administrators when information is missing or unclear.

• Prepare materials for tastings, meetings, and events, and help with other administrative and inventory projects.

What We’re Looking For

• Someone who keeps track of details, follows through, and asks when something does not add up.

• Basic working knowledge of Excel, Word, Outlook, and data entry.

• Clear communication and comfort following up with busy colleagues.

• The ability to adjust priorities without losing track of unfinished work.

• Care with company records and confidential information.

• Previous administrative experience is preferred; we welcome candidates with relevant transferable experience.

• Catering, restaurant, culinary, or inventory experience is helpful but not required.

Schedule

This position is available for an immediate start and is expected to continue through mid-December, with the possibility of extension or future work.

Expect approximately 24 hours per week, generally during daytime hours. You’ll have input into your workdays and start times around operational needs. Weekend work is uncommon. Shifts usually last eight hours and may occasionally extend to 12 during busy periods.

Schedules are generally shared two weeks ahead. We may offer additional shifts at shorter notice, but those requests are optional if you are unavailable.

Physical Requirements

This is an on-site position in a working commissary, with both desk work and occasional hands-on assignments. Duties include walking through kitchen and storage areas, bending, reaching, moving supplies, and occasionally lifting and carrying up to 50 pounds.

Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the position.

To Apply

Please submit a resume with your current contact information. Interviews are by appointment only; please no walk-ins.