ADMIN-CLER : ADMINV1 : Admin Assistant 1:2WN1

In person only
Account Clerk
Purpose of Position/Summary:
This position is assigned to work in the travel/accounts payable section of the finance division. The
position is responsible for a variety of important and complex functions by coordinating the flow of
documents, information and approvals. Responsible for data entry in People soft, as well as opening,
logging, and distributing mail.


Essential Duties/Responsibilities:
Working knowledge of data entry into People Soft or the ability to easily learn.
Audit invoices and travel claims to verify validity of expenses
Sort and pass out mail
Critical thinking is a must


Job Requirements:
Knowledge of appropriate Encompass modules
Knowledge of Receiving and Auditing
The ability to gain knowledge of department functions and procedures
Ability for problem solving.
Ability to provide customer service with diplomacy and tact
Aptitude for business and mathematics


Supervisory Responsibilities/Direct Reports:
N/A


Difficulty of Work:
The work varies from day to day and involves some independent decision making, applying established
procedures and techniques.


Responsibility:
Incumbent receives general instructions and follows established procedures without further supervision
other than minimal need for assistance in performance of duties
Work is reviewed on a continuous basis to ensure compliance with established procedures.


Personal Work Relationships:
Works with all departments and program areas within IDOH as well as The Comptroller's office and
Department of Administration
Physical Effort:
N/A
Working Conditions:
Work is performed in an office environment with limited physical demands