Fiscal Admin Assistant

Fiscal Admin Assistant

Location: Indianapolis, IN Duration: 8 Months ONSITE - Monday through Friday from 8am to 4:30pm, 37.5H/week

Job Description: To serve as a civilian employee of the Indiana State Police whose primary responsibility is to prepare and process travel requests and vouchers, advise Department employees on travel rules & regulations, and process all utility payments for the Dept.

• Process travel requests for approval.
• Process all travel vouchers for reimbursement.
• Serve as liaison between Department and IDOA Travel Section.
• Stay current on all travel rules and regulations.
• Advise Department employees on travel rules and regulations.
• Prepare daily deposit.
• Process all utility payments.
• Complete and tabulate travel vouchers.
• Enter travel into Encompass Financial system to reimburse Department personnel for travel.
• Review all in-state and out-of-state travel requests for accuracy.
• Process all registrations thru travel cards or Encompass Financial System.
• Process emergency travel.
• Process travel card monthly payment.
• Make direct payments to motels/hotels for training and lodging.
• Respond to inquiries from Department personnel regarding travel rules.
• Troubleshoot with IDOA Travel to resolve any travel-related issues.
• Assist Department employees in completing travel vouchers correctly.
• Process all utility payments.
• Book flights and hotels thru the travel agency website.
• Process checks thru the remote deposit system.
• Enter accurate accounting entries into the Encompass AR module.
• Perform other duties as required.

Job Qualifications:

• Must be a high school graduate or equivalent G.E.D.
• Must be able to apply basic accounting and math skills.
• Knowledge of bookkeeping and auditing.
• Ability to acquire knowledge of Department functions and procedures.
• Ability to deal with and solve problems.
• Ability to calculate and accurately compile data.
• Ability to work with computerized word processing, spreadsheets, databases and software.
• Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers.
• Ability to maintain confidentiality.
• Ability to work under pressure and successfully function in a stressful environment
• Ability to interpret and apply rules, regulations and guidelines.
• Must be able to access, input and retrieve information using a calculator and computer.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to organize, file and retrieve information.
• Must be able to proofread documents with accuracy.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.

Skills:

• High school diploma or GED.
• Prior experience working as an admin. processing travel reservations, processing payments, etc.
• Basic Accounting & bookkeeping skills
• Strong attention to detail and accuracy
• Strong organizational and time management skills
• Prior working exp. with word processing, managing spreadsheets, databases and financial software.
• Good communication skills, both orally and in writing.