Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Position Summary:

This position is responsible for processing and managing a company’s vendor invoices and outgoing payments, ensuring accuracy, timeliness, and proper documentation. The role typically includes reviewing and verifying invoices, matching them to purchase orders, resolving discrepancies, maintaining vendor records, and supporting month-end close activities. This position will have the opportunity to learn and grow in their role while supporting a variety of accounting functions.

Essential Duties and Responsibilities:

· Sort, code, review and verify vendor invoices

· Enter a high volume of invoices accurately into accounts payable systems

· Code payable invoices with proper expense accounts according to the chart of accounts

· Reconcile vendor statements

· Manage vendor onboarding and verification

· Issue AP checks on a timely basis

· Research and resolve invoice discrepancies and issues

· Compare system reports to general ledger balances and verify payables entries

· Process 1099’s and 1096’s annually in compliance with government-driven deadlines

· Prepare purchase orders against approved quotes into system

· Reconcile account transactions that are posted to assigned general ledger accounts

· Assist with internal and external audits

· Complete initiatives contributing towards process improvements

· Perform other duties as assigned

Work Environment:

· Associate degree in Accounting or Business, or 5 years of previous AP or Accounting experience

· Strong computer skills, including proficiency in Microsoft Office, Excel, and Sage Intacct

· Strong follow-up skills with attention to detail

· Proficient keying skills with a high level of accuracy

· Ability to multi-task and prioritize assigned projects to meet deadlines

· Problem solving skills

· Able to maintain confidentiality and process confidential information discretely.

· Demonstrates openness to new procedures, technology, and structure.

· Self-motivated; ability to take on assigned tasks with minimal supervision

· Excellent verbal and written communication skills

· Ability to work in a team environment

Travel Requirements:

· Travel will be required, particularly during the first 3-6 months of training and transition. Additionally, occasional travel to company locations or for professional development may be required.

Equipment Used:

· Accounting software, spreadsheet tools (e.g., Excel), and other office productivity software.

· Standard office equipment, including computers, phones, and printers.

Supervisory Responsibilities:

· This position does not have direct supervisory responsibilities.

Why You’ll Love Working with Us:

· Health Coverage That Starts Fast – Medical, Dental & Vision kicks in the first of the month after just 30 days.

· Smile on Us – We’re covering your dental premiums for all of 2026!

· Security You Can Count On – Paid Life Insurance + 401(k) with company match.

· Time Off from Day One – PTO, holidays, and 2 floating holidays for flexibility.

· Weekly Paychecks – Because waiting is overrated.

· Invest in YOU – Full tuition grants & tuition reimbursement.

· Celebrate Success – Quarterly performance bonuses.