Project Administrator, Healthcare - Disputes, Claims, and Investigations

Project Administrator At Stout, we’re dedicated to exceeding expectations in all we do – we call it Relentless Excellence. Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team‑Oriented, Accountable, Committed, Relationship‑Focused, Super‑Responsive, and Great communicators. Responsibilities As a Project Administrator, you will play a critical role in supporting the successful execution of client engagements across the firm. Working closely with Managing Directors, engagement teams, and internal business partners, you will coordinate engagement operations, manage project administration, and help ensure projects are delivered efficiently while maintaining exceptional client service and compliance with firm policies. Serve as a central point of coordination for client engagements from initiation through completion. Help engagement teams deliver high-quality client service by managing project logistics, financial administration, and engagement documentation. Support efficient project execution through proactive coordination of staffing, budgets, billing, and project tracking. Build strong relationships with engagement teams and internal business functions to improve operational effectiveness. Identify opportunities to enhance engagement processes and administrative workflows. Coordinate client onboarding, engagement setup, and project initiation activities. Partner with Managing Directors and engagement teams to support project planning, staffing, and resource coordination. Monitor project milestones, deliverables, and engagement timelines to help ensure successful execution. Track engagement budgets, WIP, and project financials, identifying potential issues and communicating updates to engagement leaders. Prepare draft invoices and support the billing process in collaboration with finance and engagement teams. Maintain accurate engagement documentation, project records, and administrative files. Coordinate meetings, client communications, and project‑related logistics for internal and external stakeholders. Support engagement reporting by preparing project status updates and operational reports. Resolve administrative issues and coordinate with internal business functions to facilitate project execution. Ensure engagement activities comply with firm policies, procedures, and quality standards. Recommend and implement process improvements that enhance project administration and operational efficiency. Manage multiple concurrent engagements while maintaining accuracy and responsiveness. Qualifications Bachelor’s degree preferred in Business Administration, Legal Studies, Finance, Accounting, Project Management, or a related field. 5+ years of experience supporting consulting, legal, accounting, financial advisory, or other professional services engagements. Experience coordinating multiple client projects in a fast‑paced, deadline‑driven environment. Strong organizational and project coordination skills with the ability to manage competing priorities. Experience supporting project financial administration, including budgeting, WIP, invoicing, or reporting. Excellent written and verbal communication skills with a strong client service orientation. Strong attention to detail and commitment to accuracy. Demonstrated problem‑solving skills and ability to anticipate project needs. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Ability to quickly learn firm systems, processes, and project management tools. Experience working collaboratively across cross‑functional teams and building strong internal relationships. How You’ll Thrive Stay organized while managing multiple engagements and shifting priorities. Build trusted relationships with engagement teams, clients, and internal business partners. Take ownership of project coordination and follow through on commitments. Apply sound judgment and attention to detail to ensure engagement quality and operational excellence. Identify opportunities to improve processes and enhance the client and team experience. Communicate proactively and professionally with stakeholders at all levels of the organization. Embrace collaboration while supporting a high‑performing, client‑focused team. Embody Stout's core values: Positive and Team‑Oriented, Accountable, Committed, Relationship‑Focused, Super‑Responsive, and Great Communicators. Compensation Stout is required by applicable state and local laws to include a reasonable estimate of the compensation range for this role. The range for this role considers several factors including but not limited to prior work and industry experience, education level, and unique skills. A reasonable estimate of the current range is $74,000.00 – $135,000.00 annual. This role is also anticipated to be eligible to participate in an annual bonus plan. Equal Employment Opportunity Stout is an Equal Employment Opportunity. All qualified applicants will receive consideration for employment on the basis of valid job requirements, qualifications and merit without regard to race, color, religion, sex, national origin, disability, age, protected veteran status or any other characteristic protected by applicable local, state or federal law. #J-18808-Ljbffr Stout Risius Ross, LLC