Construction Project Administrator

Experienced Construction Project AdminWe are searching for an experienced construction project admin for a well-respected, well-established GC based in mid-Suffolk County. The construction project administrator will work closely with the assigned Project Manager and will be responsible for tracking and managing all administrative aspects of assigned construction projects. The ideal candidate will display a high degree of professionalism, organization and ability to cooperate with coworkers.Duties/Responsibilities, Core knowledge:Assist in setting up all project administration documentsPrepare all contract documentation including subcontract agreements, purchase orders, change orders, requests for information, etc.Review, validate and process outside vendor expensesCollect tax exempt certificates, certified payroll, etc. for applicable projectsAssist with bid preparations, letters of intent and contract award letters.Track and maintain submittals, RFI's, Addendums, Bulletins, Construction Drawings, Sketches, etc.Obtain and track validity of insurance certificatesEnsure project file integrity and confirm that all required project docs have been collected i.e. subcontract/PO signed and fully executed, insurances, etc.Prepare preliminary meeting minutes for Project Manager reviewCollect, validate and file project field reports, etc.Prepare project close-out packages upon completion of projects; as-built drawings, owner manuals, and warranty lettersAnswer phones and route calls accordingly if necessarySkills, Qualifications, Experience:Must have construction office experience (3 years min)Education – High School DiplomaExperience working in a fast-paced office environmentProficient with spreadsheets and construction software (preferably Timberline)Ability to multi-task and prioritize work loadExceptional organizational skillsEffective team player, self-motivated, quick learnerExcellent communication skills with superior written, oral and digital communication skillsEmail, internet, MS Office productsStrong comp & benefits packageSalary commensurate with experience