Administrative Assistant

Administrative Assistant Reid Accountants + Advisors, an independent, full-service accounting and advisory firm, is hiring an Administrative Assistant. This role supports daily office operations and provides an exceptional client experience. Key Responsibilities Help assist as the first point of contact at the front desk, providing a professional, welcoming, and courteous client experience. Help coordinate front desk operations to ensure an efficient daily workflow and high-quality client service. Assist with answering, screening, and directing incoming phone calls promptly and professionally, taking detailed and accurate messages when necessary. Manage client interactions both in person and by phone, maintaining confidentiality and a high standard of professionalism. Provide administrative support to the accounting team, including data entry, document scanning, filing, and general office assistance. Perform other administrative and clerical duties as assigned to support firm operations. Monitor and respond to firm email communications as assigned. Process incoming and outgoing mail. Coordinate and manage client shipments, including FedEx and USPS. Manage postage, shipping supplies, and shipment tracking. Handle fax distribution and document scanning to ensure timely document delivery. Maintain and manage the conference room calendar. Set up conference rooms for meetings, ensuring rooms are clean, organized, and properly prepared before and after use. Monitor inventory levels throughout the year, including increased supply needs during tax season. Tax Season Responsibilities Perform all standard front desk and administrative duties during peak tax season. Provide additional administrative support to administrative staff, including assistance with client acceptance processes. Monitor and respond to Reid Tax & Advisory email communications as assigned. Requirements High school diploma or equivalent required; associate degree or higher in a related field preferred. Minimum of 2 years of experience in an administrative or office support role; experience in an accounting or professional services firm preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Strong organizational, time-management, and multitasking skills. Exceptional attention to detail with a high degree of accuracy. Excellent written and verbal communication skills. Ability to work independently and collaboratively as part of a team. Professional demeanor with strong client service skills. Job Type & Schedule Full-time, 9:00am – 5:30pm, On-Site. Must reliably commute or relocate to Woodbury, NY. Salary Competitive salary range of $50K – $60K annually, commensurate with experience and qualifications. Benefits Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental) Company-Paid Life and Long-Term Disability Insurance Ancillary Benefits such as supplemental life insurance and short-term disability options Classic Safe Harbor 401(k) Plan with employer contributions Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning EEO Statement Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state or federal law. Location 7600 Jericho Turnpike, Suite 400, Woodbury, NY 11797. Phone: View phone number on click.appcast.io – Fax: View phone number on click.appcast.io #J-18808-Ljbffr Barb & Company, PA