Office Assistant

Office Administrator

A well-established organization in the Opa-locka/Miami area is seeking a polished, dependable, and highly organized Office Administrator to serve as a central point of support for its busy office. This is a hands-on position for someone who enjoys keeping an office running smoothly. The ideal candidate combines strong administrative skills with excellent judgment, professionalism, and a genuine customer-service mindset. This is a full-time, on-site position in Opa-locka, FL.

Serve as a welcoming and professional first point of contact for visitors and guests

Manage visitor sign-ins, badges, and general guest assistance

Coordinate conference rooms, meetings, and office logistics

Manage calendars and scheduling using Microsoft Outlook

Coordinate domestic and international travel arrangements

Prepare and process expense reports

Maintain office supplies and inventory

Provide administrative and executive support to leadership as needed

Assist with day-to-day office organization and operational needs

Communicate professionally with internal and external contacts

Handle sensitive and confidential information with discretion

Step in wherever needed to help keep the office organized and running efficiently

Prior administrative, office coordination, executive support or similar professional experience

Strong proficiency with Microsoft Office and Outlook

Experience coordinating executive travel

Excellent organizational and time-management skills

Strong attention to detail and follow-through

Professional written and verbal communication skills

Customer-focused, polished, and approachable demeanor

Ability to manage changing priorities in a busy environment

Dependable, adaptable, and willing to take ownership

Professional English communication skills

Spanish or Italian language skills are a plus

$42-51K annually, depending on experience

Benefits include:

Health insurance

Life insurance

401(k)

Paid time off

Paid holidays

This is an excellent opportunity for an experienced administrative professional who values stability, variety, and the opportunity to be an important part of the day-to-day operations. You'll work closely with leadership while taking ownership of the details that help an office function at its best.

Please submit your rsum using the link provided in this posting

This is an onsite position in Opa-locka, FL. Candidates should consider the daily commute before applying.