Administrative Assistant to Chief Executive Officer

Job Description

Company Description Holley Consulting and Engineering PLLC, NC Firm License No. P-3247, is a professional consulting and engineering firm serving clients in the Raleigh-Durham-Chapel Hill area and across North Carolina. The firm focuses on delivering reliable, high-quality engineering solutions and professional services to public and private sector clients. Team members collaborate closely with leadership to support efficient operations and responsive client service. The organization values professionalism, integrity, and attention to detail in all aspects of its work.

Role Description This is a full-time, on-site role based in the Raleigh-Durham-Chapel Hill area, serving as Administrative Assistant to the Chief Executive Officer. The Administrative Assistant will manage calendars, schedule meetings, coordinate travel, and organize logistics for executive activities. The role includes preparing and processing expense reports, maintaining records, drafting correspondence, and supporting the CEO with day-to-day administrative tasks. The Administrative Assistant will handle phone and email communications, help prepare presentations and documents, and coordinate internal and external meetings. This position also supports office organization, assists with basic project-related administrative tasks, and ensures the CEO’s time is used effectively.

Qualifications

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• Experience in Executive Administrative Assistance and Administrative Assistance, supporting senior leadership or C-level executives.
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• Proficiency in Calendaring, including scheduling, meeting coordination, and managing complex calendars.
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• Ability to prepare and process Expense Reports accurately and in a timely manner.
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• Strong Communication skills, including professional written and verbal communication with internal and external stakeholders.
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• Proficiency with office productivity software (e.g., Microsoft Office or similar tools) and basic document and data management.
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• Strong organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment.
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• Demonstrated discretion in handling confidential information and professional judgment in executive support settings.
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• High school diploma or equivalent required; an associate or bachelor’s degree in business, administration, or a related field is preferred.
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