Administrative Assistant
$100k - $110kGlocap Search
Job Description
COMPANY: Private Equity
\nPOSITION: Administrative Assistant
\nLOCATION: New York, NY (in office Monday-Friday)
\nHOURS: 8:45AM-5:30PM with some flexibility
\nCOMPENSATION: $100-110K (DOE) + Discretionary Bonus + Great Benefits/Perks
\nBACHELOR'S DEGREE: Required
\n \nOur client, a Private Equity firm located in Midtown, Manhattan, is seeking an organized, detail-oriented, proactive and diligent individual to join the team. They are looking for a mature candidate who is able to adapt and think on their feet. As an Assistant, you will be expected to perform administrative and office support activities for multiple professionals in a fast-paced environment. There will be a lot of interacting, organizing, sorting, and tracking in this role.
\n \nResponsibilities of the Administrative Assistant:
\n-Manage complex, heavy calendars for multiple team members, prioritizing and resolving scheduling conflicts
\n-Book and coordinate internal and external meetings via Zoom and Teams
\n-Arrange domestic and international travel, including flights, hotels, car services, and dinner reservations
\n-Prepare and process monthly travel and expense reports in a timely and accurate manner using Concur
\n-Maintain comprehensive and accurate records for the team
\n-Communicate with executives and their assistants in a professional and effective manner across offices
\n-Perform data entry via Salesforce, maintaining contacts in Outlook, and scanning documents
\n-Maintain electronic document filing system
\n-Prepare confidential correspondence, presentations and other documents for meetings
\n-Provide back-up support to other admins during vacations
\n \nRequirements of the Administrative Assistant:
\n-Bachelor’s degree required
\n-2–4 years of administrative experience supporting a team (MD, Principal, VPs, Associates), ideally in financial services
\n-Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) Concur,
\n-Salesforce and AI platform experience a plus
\n-Maintain the highest level of discretion and confidentiality in all matters
\n-Ability to thrive in a fast-paced, rigorous work environment
\n-Poised and professional but also friendly and resourceful
\n-Strong written and verbal communication skills, strong attention to detail
\n-Punctual, proactive, dependable, and highly organized
\n-Demonstrate initiative, ownership of responsibilities
\n-Ability to work both independently and collaboratively as part of a close-knit team in NYC
$65k - $75k
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