Administrative Assistant

Job Description

Our client, a leading infrastructure investment firm, is looking for a highly organized, proactive Adminstrative Assistant to provide dedicated support to their executive team. This is an excellent opportunity to join a growing firm that invests in critical assets across the energy, transportation, and digital infrastructure sectors.

Key Responsibilities

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• Manage complex calendars for multiple executives, coordinating meetings across different time zones.
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• Arrange detailed domestic and international travel, including flights, hotels, ground transportation, and itineraries.
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• Prepare and process expense reports using travel and expense management systems.
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• Coordinate internal and external meetings—handling logistics such as room reservations, video conferences, catering, and tech setup.
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• Draft, edit, and format presentations, reports, and correspondence.
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• Manage executive email inboxes and handle correspondence on their behalf.
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• Assist with planning and executing events for clients, investors, and internal teams.
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• Maintain strict confidentiality and handle sensitive information with discretion.
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• Provide backup support for other administrative team members as needed.
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• Take ownership of ad hoc projects and deliver results efficiently.
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Qualifications

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• At least 4 years of administrative experience supporting senior executives, ideally in financial services, investment management, or a professional services environment.
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• Bachelor’s degree preferred.
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• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
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• Familiarity with travel and expense systems such as Concur, Amex Business Travel, or similar platforms.
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• Exceptional organizational skills and attention to detail.
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• Strong written and verbal communication skills.
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• Proven ability to manage multiple priorities and meet deadlines in a fast-paced setting.
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• Resourceful self-starter who anticipates needs and works independently while collaborating across teams.
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• Professional presence and sound judgment when handling confidential matters.
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• Solutions-oriented mindset, with a proactive approach to improving processes.
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• Flexibility to support executives working across global time zones.
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• This role offers the chance to be part of a dynamic, collegial team dedicated to building and managing essential infrastructure investments. If you’re a reliable, detail-oriented professional who enjoys keeping operations running smoothly, we’d love to hear from you.
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