Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support a university environment in Rochester, New York. This Long-term Contract position focuses on maintaining accurate payment records, reviewing invoice details, and helping ensure timely processing of vendor transactions. The ideal candidate will be comfortable working with high-volume accounts payable tasks, applying invoice coding, and using Workday to keep financial information organized and up to date.

Responsibilities:
• Review incoming invoices for accuracy, completeness, and proper approval before entering them for payment.
• Assign the correct general ledger or departmental coding to invoices and resolve discrepancies when information is missing or unclear.
• Process accounts payable transactions in a timely manner while maintaining organized and accurate financial records.
• Prepare and support check run activities to help ensure vendors are paid according to established schedules.
• Enter and manage invoice data within Workday, maintaining consistency across records and supporting reporting needs.
• Communicate with internal departments and vendors to address payment questions, documentation issues, and invoice variances.
• Reconcile payable records as needed and assist with correcting posting errors or duplicate entries.
• Follow university financial procedures and maintain confidentiality when handling payment and vendor information.• Experience supporting accounts payable operations in a detail-focused office environment.
• Working knowledge of invoice coding, invoice processing, and check run procedures.
• Hands-on experience using Workday or a similar financial system.
• Strong attention to detail with the ability to identify errors and maintain accurate records.
• Ability to manage multiple invoices and deadlines in a high-volume setting.
• Effective written and verbal communication skills for coordinating with vendors and internal stakeholders.
• Proficiency with standard office and accounting tools, including data entry and record maintenance.