Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a team in Rochester, New York in a contract position with permanent potential. This position supports day-to-day payment operations by ensuring invoices are reviewed accurately, coded correctly, and processed on schedule. The ideal candidate is organized, detail-oriented, and comfortable working with financial records and Excel-based tracking.

Responsibilities:
• Review incoming invoices for completeness, accuracy, and proper approval before processing
• Assign correct general ledger coding and enter payable details into the accounting system
• Prepare and support routine check runs to ensure vendors are paid within established timelines
• Reconcile invoice information against purchase documentation and resolve discrepancies as needed
• Maintain organized accounts payable records and ensure supporting documentation is accessible and accurate
• Communicate with internal teams and external vendors regarding payment status, missing details, and invoice questions
• Use Microsoft Excel to track payment activity, update reporting, and support account analysis• Previous experience performing accounts payable duties in a high-volume or fast-paced environment
• Practical knowledge of invoice coding, invoice entry, and full-cycle invoice processing
• Experience assisting with check runs and payment preparation
• Proficiency with Microsoft Excel for tracking, organizing, and reviewing financial data
• Strong attention to detail with the ability to identify and correct discrepancies
• Effective communication skills for working with vendors and internal stakeholders
• Ability to manage multiple tasks, meet deadlines, and maintain accuracy under time constraints