Business Office Manager
Arete Living
Business Office Manager
Type: Full-Time
Shift/Schedule: Monday-Friday, daytime hours
Apply at
Job Summary
The Business Office Manager (BOM) in an independent living, assisted living and/or memory care facility serves as the operational backbone of the community, directing all non-clinical administrative, financial, and human resource systems. This leadership role ensures regulatory compliance, financial efficiency, and a supportive environment for residents with cognitive and physical care needs. The Business Office Manager manages the day-to-day business and administrative functions of the senior living community. Reporting directly to the Executive Director or Arbor Administrator, this position coordinates financial billing, facility payroll, and human resource management. The BOM acts as a crucial liaison between the corporate office, facility staff, residents, and their families.
Essential Duties and Job Responsibilities
- Generate monthly private pay invoices, track statements, and secure timely collections.
- Coordinate Medicaid pending applications and complete complex monthly submissions to third-party or state reimbursement programs.
- Oversee the verification, processing, and recording of incoming vendor invoices.
- Maintain meticulous records, count cash collections, and execute verified bank deposits.
- Direct and audit individual Resident Trust Accounts under strict regulatory guidelines.
- Assist the executive leadership with daily census balancing and month-end close activities.
- Maintain or oversee payroll to include maintenance of employee records, processing timecards, paychecks, computation of federal and state payroll taxes, and miscellaneous deductions as directed.
- Train and manage front desk concierges, clerical specialists, and weekend receptionists.
- Input data into computer networks, maintaining up-to-date physical and digital resident portfolios.
- Serve as a compassionate point of contact for prospective families, visitors, and specialized memory care vendors.
- Collaborate on local health inspections, facility state licensure renewals, and adherence to Residents' Rights policies.
- Processing payroll status changes for job changes, rate changes, and terminations as directed by the Administrator.
- Administer Final Pay requests according to state guidelines.
- Managing employee time and attendance records.
- Maintaining schedules and schedule changes determined by your organization.
- Administer employee change requests.
- Responsible for onboarding new hires: completing background checks, licensure check, TB, Hep B, CPR Card and other required signed policies and forms.
- Maintaining employee personnel files, ensuring accuracy and compliance: including running background checks, obtaining updated licensure, CPR Card, TB, and Hep B before documents expire.
- Assisting with recruitment efforts, communicate openings to TA Department, and attend interviews.
- Administering new hire orientations and onboarding processes.
- Assisting with employee relations and conflict resolution.
- Answering employee questions about HR policies and procedures.
- Providing information and support to employees regarding benefits programs.
- Assisting with Benefits Enrollment and Open Enrollment.
- Maintaining records related to employee benefits.
- Ensuring compliance with all applicable federal, state, and local laws and regulations.
- Maintaining records in accordance with HIPAA guidelines.
- Participating in audits of HR and payroll records.
- Answering phones and managing correspondence.
- Filling and maintaining HR documents.
- Assists with other special projects and/or tasks as required.
- Other duties as assigned.
Requirements and Qualifications
- Experience in Human Resources, Payroll, and new hire onboarding in the healthcare clinical setting.
- Experience with Medicaid Billing, Insurance Billing and collection of private pay residents.
- Experience with processing Accounts Receivable and Accounts Payable.
- Excellent communication skills are essential for interacting with residents, families, and staff.
- The ability to manage multiple tasks, prioritize effectively, and maintain detailed records.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software (UKG/UltiPro HRIS and Workable/ATS).
- The ability to provide positive and helpful experience for employees, residents and visitors.
- The ability to address issues and find solutions efficiently.
- Maintain confidentiality of all resident care information.
- Create and uphold an atmosphere of warmth, patience, enthusiasm, and a calm and cheerful environment.
- A genuine desire to improve the quality of life for seniors.
We believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind—so you can focus on making a difference every day.
- Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible. - Benefits eligible at 30+ hours/week.
- 401(k) Retirement Plan with discretionary employer match
- Paid Time Off (PTO) and Premium Pay for Holidays worked, conditions apply
- Employee Assistance Program (EAP) Canopy: Free, confidential support for mental health, stress, family needs & work/life balance
- Health Savings Account (HSA), Flexible Spending Accounts (FSA) options and CERA (Commuter Expense Reimbursement Account)
- Voluntary & Supplemental Insurance Options: Voluntary Life and AD&D, Short- and Long-Term Disability, plus Whole Life, Accident, Critical Illness, Hospital Indemnity, and Legal Services.
“At Avamere Communities, we love to celebrate our diverse group of hardworking employees. We value diversity and believe forming teams in which everyone can their true, authentic self is key to our success “We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status."
The company reserves the right to revise the duties set forth in this job description at its discretion.
Arete Living is an Equal Opportunity Employer and participates in E-Verify
#AB1
$25 per hour
...Business Office Manager - Large Senior Living Community We are seeking a Business Office Manager to oversee the HR and Financial operations of a large premier senior living community in Helena. Come join a team of dedicated, smart, and caring professionals as they work...SuggestedWork at officeLocal areaHome office- ...expertise in skilled nursing financial operations to a team that values precision and care. We are seeking an experienced Business Office Manager (BOM) to oversee billing, collections, accounts receivable/payable, and financial compliance in our Skilled Nursing Facility...SuggestedDaily paidWork at officeHome office
$70k
...Job Description Purpose of the Position: The Business Office Manager is responsible for managing all campus-based financial operations related to student accounts, collections, and student-based inventory. This role ensures aggressive collections, accurate reporting, and...SuggestedWork experience placementWork at officeRemote work- ...We are seeking an experienced Multi-Facility Business Office Manager to oversee financial and administrative operations in multiple skilled nursing facility locations. This position is responsible for accurate billing, timely collections, and compliance with regulatory...SuggestedWork at officeHome officeNight shift
- ...Business Office Manager (BOM)At Woodland Care and Rehab, we deliver the highest quality of care for every resident through our most valuable asset: you. We seek compassionate and thoughtful individuals who share our passion for exceptional care in senior living. Woodland...SuggestedFull timeWork at officeLocal areaHome office
- ...Part-Time Hours Available! 3 8-Hour Shifts! Are you a WE WANT YOU! What Will You Do in This Role? As a Business Office Manager, you are responsible for the overall management of business office activities in accordance with current applicable federal, state, and local...Part timeWork at officeLocal areaWork from homeFlexible hoursShift work
- ...Michiana Behavioral Health (a UHS Facility): Responsibilities Business Office Manager - Full-time Michiana Behavioral Health is dedicated to creating a therapeutic environment that helps patients restore their health and get a fresh start. Located in Plymouth, Indiana,...Full timeWork at officeLocal areaWork from home
- ...Business Office ManagerNevadaKey ResponsibilitiesThe OpportunityWe are actively looking to add a Business Office Manager (BOM) to our team. As the BOM, you will manage the day-to-day administrative tasks such as all facility billing, accounts receivable, and collection...Work at officeHome office
$18.6 - $27.9 per hour
...Business ManagerExplore opportunities with Elite Home Health, a part of LHC Group, a leading... .... Growing together.As the Business Manager, you will manage, coordinate, and direct... ...reconciling, and submitting invoices to Home Office in accordance with LHC Group policy. This...Hourly payMinimum wageFull timeContract workWork experience placementWork at officeLocal areaHome office$725 per month
...for Diversity A Senior Living community supporting our Residents thru Assisted Living Grow your career with Brookdale! Our Business Office Managers have opportunities for advancement by exploring a new career in positions such as Director of Financial Services, Human...Hourly payFull timeTemporary workWork at office- ## Business Office ManagerApplylocations: Salem North Healthcare Centertime type: Full timeposted on: Posted Todayjob requisition id: R-00... ...Companies**, is currently recruiting for a **Business Office Manager** to join our team.**PURPOSE/BELIEF STATEMENT:**The position...Full timeWork at officeHome officeFlexible hoursNight shiftDay shift
- ## Business Office ManagerApplylocations: Kenwood Healthcare Centertime type: Full timeposted on: Posted 10 Days Agojob requisition id: R-... ...Companies, is currently recruiting for a ****Business Office Manager**** to join our team.****PURPOSE/BELIEF STATEMENT:****The position...Full timeWork at officeHome officeFlexible hoursNight shiftDay shift
- ...Join Our Team! Are you an experienced Business Office Manager with a passion for operational excellence in skilled nursing? Vivo Healthcare is seeking a proactive and highly organized Business Office Manager (BOM) to oversee billing and financial operations while ensuring...Full timeWork at officeHome office
- ...Sign on Bonus $5,000.00. Under the direction of the Nursing Home Administrator, the Business Office Manager oversees all community accounting functions, including accounts payable, accounts receivable, third-party billing, and preparation of all Skilled Nursing Facility...Work at officeHome officeRelocation package
- ...Business Office Manager (BOM)Spring Meadows A Villa Center is seeking a Business Office Manager (BOM) to join their team! The Business Office Manager is the primary individual responsible for the timely collection of accounts receivable from all payor sources, updating...Daily paidFull timeWork at officeHome office
- ...vendor and outsourced billing company by coordinating various business office functions. These functions are to include (but not limited to... ...and enforces Ethical Billing Practices As a working manager, is the backup to all business office duties Ensures that...Work at officeRemote work
- ...Business Office ManagerSugar Land, Texas Memorial Hermann Surgical Hospital First Colony (11740) Category Business Office Job ID 84702-14... ...Hospital First Colony is seeking a motivated Business Office Manager to join our team. We are looking for a candidate to be available...Full timeWork at officeHome officeMonday to FridayAfternoon shiftEarly shift
- ...Business Office Manager At Artēgan Communities, we celebrate the art of life at all stages. We're looking for a detail-oriented, people-first Business Office Manager to keep San Marino Retirement Community in Westminster CO running smoothly — someone who's equally comfortable...Full timeWork at officeHome office
$85k - $95k
...Business Office ManagerUnder minimal supervision, manages the Business Office of the facility. Maintains current and accurate records of accounts receivable, admissions, bank deposits, census, and patient's personal fund interest-bearing account. Organizes, develops and...Work at officeWork from homeHome office- ...Atlantic's long standing reputation for excellence in long term care, assisted living and senior living. Purpose Of Position The Business Office Manager oversees the daily operations of the facility’s office in manner consistent with attaining facility goals while living the...Contract workWork at officeHome office
- ...Description Position: Business Office Manager About Cedarhurst: Cedarhurst Senior Living is a leading provider of senior living communities, dedicated to enriching the lives of residents through exceptional care and personalized services. With a commitment to excellence...Contract workWork at officeHome office
- ...all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping... ...front desk is properly covered during business hours.Accepts initial inquiry... ...hours of receipt.Ensures proper business office documents and postings are regularly updated...Seasonal workWork at officeHome office
- ...Summary of the job description: Job Classification: Business Office Manager Must have minimum one year experience in account receivable and payable. Preferably, experienced in auxiliary grant applications and renewals. Purpose: Assist the Administrator in areas of resident...Work at officeLocal areaHome office
$64.48k - $68.64k
...Overview The Business Office Manager is responsible for the community's revenue cycle management processes and serves as a liaison between the community and the Support Center. Responsibilities Ensures compliance to State, Federal or County rules and regulations...Contract workWork at office- ...bank deposits in a timely fashion. •Provide assistance to home office to ensure that the monthly accounting close are accomplished in... ...education degree (GED) preferred •Experience as office manager in healthcare setting preferred. •High level of ability in effective...Full timeTemporary workWork at officeImmediate startHome office
$16.9 per hour
...components: theory training and clinical training. Theory training will be conducted through distance learning utilizing the learning management system of Canvas Instructure and Zoom meetings for live, synchronous instruction with the licensed instructor. After theory...TraineeshipWork at officeMonday to Friday- ...The Rosewood at Tybee Island Tybee Island, GA 31328, USA Description Join our dynamic team as a Business Office Manager (BOM), where you’ll lead the financial operations of our facility, ensuring fiscal health, regulatory compliance, and exceptional service delivery. We...Full timeWork at officeLocal areaHome office
- ...Business Office ManagerBerea Healthcare Center, a member of the CommuniCare Family of Companies, is currently recruiting for a Business Office Manager to join our team.The position of Business Office Manager (BOM) is responsible for maintaining CommuniCare Health Services...Full timeWork at officeHome officeFlexible hoursNight shiftDay shift
$64.48k - $68.64k
...Business Office ManagerThe Business Office Manager is responsible for the community's revenue cycle management processes and serves as a liaison between the community and the Support Center.ResponsibilitiesEnsures compliance to State, Federal or County rules and regulations...Work at office- ...We are hiring for: IDD Business Office Manager Type: Regular If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental...Full timeContract workWork at officeLocal areaWork from home
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Business Office Manager. Be the first to apply!
- customer service office manager Remote
- finance and office manager Remote
- office coordinator Remote
- business office manager full time Remote
- healthcare office manager Remote
- executive team assistant office manager Remote
- front office coordinator Remote
- executive office manager Remote
- office manager administrative assistant Remote
- business office manager Remote

