Administrative Assistant

Purpose of Position:

We are looking for a proactive and detail-oriented HR Administrative Assistant to join our Human Resources team. This role will provide critical support across a range of HR functions, with a primary focus on North America (NA) administrative support, including job descriptions and other administrative tasks. The ideal candidate is organized, resourceful, and thrives in a fast-paced, collaborative environment.

Accountabilities

Administrative Support:

• Manage shared inboxes/calendars, respond to routine inquiries, and route requests as needed for the HR team.
• Coordinate and plan team meetings, events, and employee engagement activities, including scheduling, agenda preparation, note-taking, and follow-up tracking.
• Prepare and edit internal communications, reports, presentations, and spreadsheets.
• Create PowerPoint presentations that clearly present information and key insights.
• Use Excel to support data tracking, basic analysis, and reporting.
• Compile information from multiple sources and summarize key points for leadership.
• Track action items and ensure timely follow-up on key tasks.
• Maintain organized files and documentation, ensuring accuracy and confidentiality.
• Identify opportunities to improve administrative processes and support efficiency.
• Collaborate with cross-functional teams to support coordination and communication.
• Process and track employee expense reports and reimbursements using internal systems (e.g., ADP, Workday, Concur, SAP).
• Ensure expenses are in line with company policies and guidelines.

General Support:

• Serve as a point of contact for employee questions related to expenses and administrative processes.
• Assist with special projects and day-to-day support for the team.

Minimum Skills Required:

• 2+ years of administrative or HR support experience, preferably in a corporate or regional setting.
• Strong writing and editing skills for preparing professional documents.
• Excellent organizational and time management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to handle confidential information with discretion.
• Strong interpersonal and communication skills.

Preferred Qualifications:

• Experience with systems (e.g., Concur, SAP, Workday, ADP).
• Bilingual (English/Spanish) is a plus.

***Please note: This position does not qualify for relocation expenses. ***

Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. Our diverse product portfolio also includes prepared fruits and vegetables, juices, beverages, snacks, and desserts—available in over 80 countries worldwide. With operations spanning more than 35 countries, we’ve proudly been nourishing families for over 135 years.

We are committed to maintaining a drug-free workplace and are proud to be an Equal Opportunity Employer. Fresh Del Monte and its affiliates do not discriminate based on race, color, religion, national origin, age, disability, gender, veteran status, or any other characteristic protected by applicable law. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Driven by our core values—Excellence, Care, Passion, Trust, and Creativity—we invite you to explore our career opportunities and join our FRESH team.