Human Resources Receptionist

Job Title

PRIMARY FUNCTION: To perform clerical and receptionist duties in support of the Human Resources operations and staff.

PAY GRADE: Classified Salary Schedule N231- Grade 7 - Salary Range: $33,932.00 to $54,635.00. Salary placement will be based on Douglas County Board of Education approved salary schedules and years of verified experience.

FLSA STATUS: Non-Exempt

TERMS OF EMPLOYMENT: 231 Days (12 Months)

REPORTS TO: Director of Human Resources

EDUCATION LEVEL: Minimum of a high school diploma. Three years related training and experience. School system experience preferred.

CERTIFICATION/LICENSE: None

PHYSICAL REQUIREMENTS: Routine physical activities that are required to fulfill job responsibilities. Sedentary work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; sedentary work involves sitting most of the time; jobs are sedentary if working and standing are required only occasionally, and all other sedentary criteria are met.

PROFICIENT SKILLS: Interpersonal, written and oral communication, organizational, and computer skills. Knowledge of MUNIS preferred Ability to maintain confidentiality and use discretion when dealing with sensitive personnel information and issues. Ability to manage multiple priorities in a fast-paced environment.

ESSENTIAL DUTIES:

• Demonstrates prompt and regular attendance.
• Serves as the Human Resources receptionist, responding to telephone and walk-in inquiries.
• Opens and distributes mail for the Human Resource Department.
• Processes application packets submitted in response to advertised vacancies.
• Maintains a database and files for certified and classified applicants.
• Performs initial screening of certified applications and enters data on incoming applications for certified positions.
• Monitors and responds to incoming email from TeachGeorgia applicants.
• Responds to questions about the certification process and certification rules.
• Assists with maintaining personnel files and records in compliance with the Records Retention Act.
• Assists with preparation of materials for recruiting trips.
• Handles the processing forms and collection of fees required for fingerprints and substitute applicants.
• Processes Georgia New Hire reporting for the district.
• Enter Certification for certification renewals into Munis certification screens.
• Complete all Georgia New Hire Reporting after first day of contract year for 10 month employees.
• Conducts performance based tests tor all top clerical applicants.
• Performs other duties as assigned by appropriate administrators.