Administrative Specialist

Manufacturing and Skilled Trades Administrative Specialist Please see Special Instructions for more details. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io Posting Summary Working Title Working Title Manufacturing and Skilled Trades Administrative Specialist Role Title Role Title Admin and Office Spec II Role Code Role Code 19012-SW FLSA FLSA Nonexempt Pay Band Pay Band 02 Position Number Position Number 292W0196 Agency Agency Central Virginia Community College Division Division Central Virginia Community College (Div) Work Location Work Location Lynchburg - 680 Hiring Range Hiring Range $19.00 - $22.00 per hour Emergency/Essential Personnel No EEO Category EEO Category 6-Administrative Support Full Time or Part Time Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule Typically, Monday through Friday, limited to 29 hours per week. Sensitive Position Sensitive Position No Job Description Central Virginia Community College ( CVCC ) seeks a detail-oriented and service-focused professional to serve as a Part-Time Administrative and Office Specialist supporting Manufacturing and Skilled Trades programs. This position plays a vital role in ensuring the effective coordination and administrative operation of instructional programs that support workforce and technical education. The Administrative and Office Specialist provides comprehensive administrative support for manufacturing and skilled trades programs, working closely with program directors, faculty, and staff to ensure instructional and operational needs are met. Responsibilities include coordinating classes, managing procurement activities, supporting credentialing and testing processes, and serving as a point of contact for instructors and students. Key responsibilities include coordinating course logistics and room reservations; communicating with instructors regarding scheduling, materials, and instructional needs; providing technology and student support; and assisting with program-related data and documentation. This position is also responsible for overseeing NIMS and NOCTI testing for machine tool and other applicable programs, as well as handling procurement activities for manufacturing and skilled trades programs in accordance with college and state policies. This is a part-time, hourly wage position without state benefits. Wage employees are limited to working no more than 29 hours per week and no more than 1,450 hours annually. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications Minimum qualifications include considerable knowledge of administrative and office support functions; strong organizational and multitasking skills; proficiency with technology platforms and database systems; excellent customer service skills; and the ability to communicate effectively with a diverse population in a fast-paced environment. Additional Considerations Preferred qualifications include a high school diploma or GED , or an associate degree; experience with the eVA procurement system; familiarity with WES and SIS enrollment systems; experience supporting NCCER , NOCTI , NIMS , or NC3 certifications; experience working in an industrial setting; and working knowledge of equipment and supplies used in machining, advanced manufacturing, welding, HVAC , and electrical programs. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io Additional Information The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: EEO Statement The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in the application, interviewing, and selection processes when requested. E-Verify Statement VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. 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